Global Support

Meeting Room Scheduling Software for Law Firms

Rendezvous is a leading meeting room scheduling software solution used by law firms around the world. From small or medium sized firms to global firms with thousands of employees in multiple offices, in different cities and time zones, our solution offers flexible, scalable and configurable scheduling, especially when timeliness is critical. Here’s how Rendezvous meeting room scheduling software meets the needs of legal clients.

Meeting Room, Space Scheduling

  • Quickly find appropriate and available rooms for client or internal meetings
  • Identify ideal space with the right resources based on room type, layout and capacity
  • Built in double booking prevention

Resource Scheduling

  • Manage and schedule resources such as:
    • audio visual (AV)
    • catering
    • video-conferencing
    • telepresence equipment
  • Keep AV technicians, foodservice staff and setup crews armed with the right information to make deliveries and configure rooms

Meeting Room Scheduling Software for Law Firms

Video Conferencing and Telepresence

  • Easily book video conferencing between multiple offices and across time zones
  • Reduce travel and help the environment by integrating video conferencing and telepresence functionality

Client Matter Codes

  • Functionality provided for client matter code tracking and validation
  • Accurate charge back to clients ensuring no loss of revenue

Outlook Integration

  • Book rooms and resources and send out invitations from within a single scheduling system
  • Keep staff on task, reducing worries over planning and logistics
  • Maintain contact with attendees through tight integration with Outlook and other email systems


  • The End User Interface (EUI) is designed as a self-service web/intranet solution for occasional users
  • Allow employees to schedule meeting rooms, hot-desks, catering, and other resources when planning a meeting

Meeting Change Notification

  • Automate delivery of notifications to mobile devices
  • Keep all relevant service providers informed with up-to-the-minute changes regarding rooms, resources, people, or cancellations

Configurable Workflow

  • Configure request/approve processes and other workflows to support specific scheduling.
  • Support for:
    • granular user rights
    • layered security
    • booking rules

Management Reports

  • Contains more than 150 standard reports.
  • Query Tool included
  • Other reporting options, all designed to allow for day-to-day operational and utilization information

Choose Rendezvous today to improve your scheduling. Our professional, creative meeting room scheduling software is the key to unlocking your firm’s true potential. Bettering your business has never been easier.

Read more about room scheduling software.

"We are delighted to be working with NFS to roll out their Rendezvous solution for meeting room and space management. We have worked closely with NFS to tailor the Rendezvous solution to the needs of Centrica and have been delighted with the flexibility and responsiveness of NFS. We are looking to realise the benefits of integration between Rendezvous and our Cisco based VC system to drive both cost savings and improved collaboration for our staff."
Kiffey Dalvi
Senior Project Manager, Centrica
"Once Rendezvous was installed, it was surprisingly easy to use – especially for a mature non-techie like me. We’ve cut phone calls by a third, which means much more time for quality service for staff and visiting clients."
Caroline Kennedy
Reception Manager, Wragge Lawrence Graham
"By having the software deployed on iPads, we could quickly move to a room-based booking module. Staff can book and check for rooms available now and in the future without having to go back and forth. Everything is accessible on the iPad, with a very simple user interface."
Motaz Hassan
Applications Support Specialist, Hafez Avocats
"This is a very user-friendly solution which saves our admin teams many hours a day. This because it is able to efficiently manage bookings as well as all the confirmations and notifications needed to ensure meeting hosts and service providers are kept fully engaged in the process."
Jill Thompson
Facilities Manager, BIG Lottery Fund
"We chose Rendezvous SaaS because of its flexibility, simplicity and its friendly interface. The solution provides a transparent diary system so all users have access to the latest availability. The Events Team at The Siemens Crystal now have more time to focus on customer service as some of the internal users can book their own meetings and equipment."
Josh Palmer
Operations Manager, The Crystal
"Everything we need is stored in the Rendezvous database. This is a business in which it pays to be proactive, and with Rendezvous behind us, our staff are freed up to spend less time on paperwork and more time with clients."
Alexandra McIlquham-Jones
Conference and Events Manager, Cardiff City Hall
"The ease of use, audit trail facility, avoidance of repetitive communications and automated emails are going to save us between one and two days work a week. This is a cost saving of up to £15,000 per year, so payback is fast!"
Liljana Howe
Business Analyst, Water Babies
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