Technology for Meeting Room, Desk Scheduling and Event Management
Rendezvous is a leading meeting room scheduling software solution used by law firms around the world. From small or medium sized firms to global firms with thousands of employees in multiple offices, in different cities and time zones, our solution offers flexible, scalable and configurable scheduling, especially when timeliness is critical. Here’s how Rendezvous meeting room scheduling software meets the needs of legal clients.
Meeting Room, Space Scheduling
Quickly find appropriate and available rooms for client or internal meetings
Identify ideal space with the right resources based on room type, layout and capacity
Built in double booking prevention
Manage and schedule resources such as:
audio visual (AV)
Keep AV technicians, foodservice staff and setup crews armed with the right information to make deliveries and configure rooms
Video Conferencing and Telepresence
Easily book video conferencing between multiple offices and across time zones
Reduce travel and help the environment by integrating video conferencing and telepresence functionality
Client Matter Codes
Functionality provided for client matter code tracking and validation
Accurate charge back to clients ensuring no loss of revenue
Book rooms and resources and send out invitations from within a single scheduling system
Keep staff on task, reducing worries over planning and logistics
Maintain contact with attendees through tight integration with Outlook and other email systems
The End User Interface (EUI) is designed as a self-service web/intranet solution for occasional users
Allow employees to schedule meeting rooms, hot-desks, catering, and other resources when planning a meeting
Meeting Change Notification
Automate delivery of notifications to mobile devices
Keep all relevant service providers informed with up-to-the-minute changes regarding rooms, resources, people, or cancellations
Configure request/approve processes and other workflows to support specific scheduling.
granular user rights
Contains more than 150 standard reports.
Query Tool included
Other reporting options, all designed to allow for day-to-day operational and utilization information
Choose Rendezvous today to improve your scheduling. Our professional, creative meeting room scheduling software is the key to unlocking your firm’s true potential. Bettering your business has never been easier.
"We are delighted to be working with NFS to roll out their Rendezvous solution for meeting room and space management. We have worked closely with NFS to tailor the Rendezvous solution to the needs of Centrica and have been delighted with the flexibility and responsiveness of NFS. We are looking to realise the benefits of integration between Rendezvous and our Cisco based VC system to drive both cost savings and improved collaboration for our staff."
Kiffey Dalvi Senior Project Manager, Centrica
"Once Rendezvous was installed, it was surprisingly easy to use – especially for a mature non-techie like me. We’ve cut phone calls by a third, which means much more time for quality service for staff and visiting clients."
Caroline Kennedy Reception Manager, Wragge Lawrence Graham
"By having the software deployed on iPads, we could quickly move to a room-based booking module. Staff can book and check for rooms available now and in the future without having to go back and forth. Everything is accessible on the iPad, with a very simple user interface."
Motaz Hassan Applications Support Specialist, Hafez Avocats
"This is a very user-friendly solution which saves our admin teams many hours a day. This because it is able to efficiently manage bookings as well as all the confirmations and notifications needed to ensure meeting hosts and service providers are kept fully engaged in the process."
Jill Thompson Facilities Manager, BIG Lottery Fund
"We chose Rendezvous SaaS because of its flexibility, simplicity and its friendly interface. The solution provides a transparent diary system so all users have access to the latest availability. The Events Team at The Siemens Crystal now have more time to focus on customer service as some of the internal users can book their own meetings and equipment."
Josh Palmer Operations Manager, The Crystal
"Everything we need is stored in the Rendezvous database. This is a business in which it pays to be proactive, and with Rendezvous behind us, our staff are freed up to spend less time on paperwork and more time with clients."
Alexandra McIlquham-Jones Conference and Events Manager, Cardiff City Hall
"The ease of use, audit trail facility, avoidance of repetitive communications and automated emails are going to save us between one and two days work a week. This is a cost saving of up to £15,000 per year, so payback is fast!"