As employees all over the world adapt to the new normal, organizations are changing the way they function. The trend of a hybrid working model is here to stay, and desk booking solutions are vital to seamlessly enable such an environment. Desk booking has been around for a while but has gained prominence post-pandemic.
Desk booking is a management approach or software framework through which employees can identify open workstations for them to work at and share with other teams. This model is highly efficient and effective in reducing the real estate footprint. If you are looking to adopt a hybrid work model as well as hot desk booking at your organization, it needs to be extremely accessible.
Why Desk Booking?
- It saves on costs that were previously expended on unused workspaces. Here, only the resources and desks you require are paid for.
- It enables employees to work in a more flexible manner at home or in the office.
- It increases the productivity of the employees, which in turn improves business efficiency and revenue.
- It promotes collaboration between various departments of the company.
Accessibility Benefits All Employees. Learn How.
When introducing the new hybrid workspace concept to your team members, you need to make sure that all of them have equal and easy access to it. For this, we have compiled the most important aspects that you need to keep in mind.
Mobile and Web Booking
Working on mobile or cloud offers convenience and flexibility. Naturally, the desk booking solutions that you choose should be accessible anytime and anywhere. A competent software comes with features that enable employees to book desks on the go. A dedicated mobile app interface with features like QR code scanning can significantly help your team members.
Easy to Use Software
Convenience at all touchpoints benefits employees and visitors alike. Thus, equipping them with booking software is an ideal step for your venture into desk booking. Desk booking solutions are widely available, so you must choose one that is easily accessible by everyone. The
software should be configurable to work for you, not the other way around.
Organizations tend to have complicated approval policies for desk booking. Usually, employees are asked to hand in a request for booking a specific desk, which will then be approved by a manager, and then entered into the system. This not only wastes valuable time but also reduces productivity. With cutting-edge desk booking solutions, one can streamline the booking process effortlessly.
Digital wayfinding capabilities are tremendously useful for your employees, especially for those who do not have experience in agile workspace systems. Utilizing desk booking solutions that have wayfinding capabilities can make it easier for your employees to find a workstation or desk that has not been booked. This feature helps your employees to boost their productivity and facilitates collaboration. It is also helpful for efficient visitor management.
Managers need to conduct workshops or training sessions to ensure that everyone understands the desk booking process and how to use the software. If the training is inadequate, a smooth rollout is not possible. Share all relevant benefits, a list of best practices, and ask for feedback from your employees.
Rendezvous is easy to use and comes with a variety of features such as digital signage capabilities, reports, and integration with Office 365. With this desk booking software, you can reserve office space on the go, manage visitors, get real-time data of space utilization,
and so much more. Learn how you can make your hybrid workplace smart and agile. Contact us now for a demo.