Psychology of Successful Meetings
The Psychology of Successful Meetings: Handle them the right way! Where do you stand on meetings? Here are two lines of thought. 1. Meetings are a necessity. They bring teams together,
Read moreIt’s Monday and you’re stuck in traffic worrying that you might miss your mandatory Monday morning meeting at the office. This is a common story told around the world. For the past century, meetings have essentially defined our work culture. Interviewing for a new job? There’s a meeting for that. Need to review your work with the marketing team? There’s a meeting for that. 90-day employee review? You guessed it, there’s a meeting for that. Quite frankly, the list goes on and on.
The fact is, no matter how you feel about them, meetings are a necessary part of a successful business. When done properly, meetings provide a productive place for collaboration, problem-solving and new ideas that ultimately propel your company forward. But how do we perfect our meetings so we overcome the stereotypical “I survived another meeting that could have been an email” slogan? That’s where things get tricky. Keep reading to learn how to create, implement and execute the perfect meeting(s) for your organization.
First and foremost, it’s important to note why we attend meetings, to begin with. There are many reasons why people attend meetings including:
And so on, and so forth.
To change the stereotype around meetings, we first need to define what constitutes even holding a meeting. As a business owner, team leader, or supervisor always ask yourself a few simple questions before booking a meeting.
If the answer to any of these questions is “no” then you’re probably better off sticking to slack and email for whatever you wanted to discuss. Every meeting should have a clear goal and objective outlined ahead of time— otherwise people begin to feel like their time was wasted and half the meeting is spent talking about what everyone ate for dinner last night. Clear, defined objectives is key for creating structure around your meetings.
Improving meetings isn’t as difficult as it seems. According to PsychologicalScience.org, employees average 6 hours per week in meetings and managers average 23+ hours in them. When you analyze those numbers, that’s an extensive amount of time spent in meetings. Improving the efficiency of your meetings will positively benefit everyone in your organization.
Start with a few basic steps to improve your meetings:
If you’re unsure if your meetings are being well received by the attendees, there’s a few things you can analyze to get a clearer picture.
As a leader or someone holding the meeting, be on the lookout for a few of the things listed below.
If a number of these things are going on during your meetings, it could be a telling sign that people aren’t engaged and/or attentive. However, you should address these concerns in private and never bring them up individually during the meeting(s).
It’s 2019, and technology is at the forefront of most businesses. At NFS, we’re committed to breaking down the stereotypical meeting culture and improving the way we create and execute meetings across the board. However, it’s getting tough to manually manage the entire process start-to-finish. That’s where technology comes into play.
Our software, Rendezvous, is a world-leading software solution that helps your organization transform the way it manages meetings rooms, desks, and workspaces – as well as services like catering and AV. To truly perfect your meetings, we believe you need technology that integrates with your organization in more ways than one. To learn more about how we can help perfect your meetings, visit https://myrendezvous.net/.