Outlook based room scheduling software

The fastest way to find and book rooms

The fastest way to find and book rooms
Rendezvous seamless integration with Outlook simplifies the booking process with its familiar user experience.

Outlook based room scheduling software

The benefits of Rendezvous' integration with Outlook

Ease of use

No steep learning curve as your staff will be enjoy using the Outlook interface which they are already familiar with. Meetings can be easily dragged and dropped around the calendar.

Reduce No Shows

With the surge in real estate costs you can get peace of mind knowing that cancelled meetings are quickly removed from everyone’s calendars and they can be rebooked rapidly. Great for increasing and maximising real estate ROI.

The complete solution

With the Outlook integration you can easily book rooms, manage individual calendars, send out agendas, book catering, schedule a video conference and manage audio visual – all from the Outlook desktop. Powerful features coupled with enhanced workflow.

The Outlook integration delivers

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Enhanced workflow

The workflow enhancements continue with the solution’s innate integration with the existing IT infrastructure. Sending out agendas, notifications, requests to service providers and meeting cancellations is a breeze.
In addition, with Active Directory integration, your staff can get on with their day as they do not need to remember a password to access the meeting room booking software – a great time saver in terms of their workflow.

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Global meeting room management

With our solution you are not constrained in terms of where you can book meetings, who you can invite or the attendant resources which can be organized.
Straight from Outlook you can organize complex meetings across multiple time zones, multiple locations and update all attendees in one easy process. Resources like video conferencing can easily added to the meeting as well as catering and audio visual.

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Drag and drop

The Rendezvous Outlook integration ensures that you and your staff have the most intuitive user experience possible.
Cancelling a meeting is as easy as deleting an entry in your calendar. What sets it apart from other meeting room booking software solutions is that meeting changes can be easily dragged and dropped across the Outlook calendar. No need to rekey data or send out notifications manually.

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Real time information

As everything takes place in Outlook which is being used across your estate the solution is far more dynamic in terms of recording changes and automates many key processes.
Meeting attendees can be notified of any updates in real times as well as service providers who can be notified of any changes in catering or audio visual requirements. The solution is ideal for today’s modern, mobile and agile environment.

Sounds interesting?

We would welcome the opportunity to discuss how we can help you achieve the maximum utilisation of your meeting rooms and real estate.

Contact us today to arrange a meeting with one of our consultants who will be happy to discuss the benefits of our solution.

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