Managing multiple resources effortlessly
In today’s workplace environment the business of managing meetings can be a complex affair.
Thankfully, Rendezvous can remove the complexity from managing the multiple resources and variables inherent in today’s corporate offices.
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Resource Scheduling Software
The benefits of our resource booking solution
The solution has been designed to handle multiple resources with a high number of permutations and add-ons – supported by the full range of mobile and desktop devices.
Ability to book multiple resources
Effortlessly book a number of different and interconnected additional resources such as car parking and audiovisual whilst managing other aspects of the meeting such as visitor badges.
The solution presents the user with all the information, using a common workflow, they need to make sure that all the aspects of the meeting are managed and that no items get overlooked.
The solution delivers
Booking a meeting room is only one step in the meeting management process. Arranging catering, car parking, visitor badges, seating layouts and the right audio visual equipment can take its toll on your time.
With Rendezvous you can quickly eliminate the need to send multiple emails to multiple departments.
A one stop solution
Booking a meeting and selecting the correct “add ons” is a breeze and can be achieved in one simple and easy to use screen. Once the booking is made all the relevant departments are notified – the solution takes care of the admin for you.
Booking a room, a car parking space and catering for your guests can be achieved in a couple of minutes.
Of course, in business plans change and with Rendezvous any cancellations or changes can be quickly notified to the relevant service teams and guests.
The system ensures that no food is wasted and that resources can be quickly reallocated whilst also ensuring the best impression for your visitors.
Customisation for you
The solution enables management to apply business rules of what rooms and resources can be booked out by whom. For example, the solution can be configured so that only directors can book executive lunches.
The meeting rooms in the solution can also be set up so that only the resources allocated to that room can be booked out – no more double bookings of projectors. Similarly, the solution can be configured to handle special requests such as setting up disabled car parking spaces as part of your inventory.
An example of just how we can customize Rendezvous’ resource bookings can be found in our Waterbabies case study where this leading UK-based baby swim school are using the solution to book photographers. Check out the case study to find out more.
Cost savings and control
With the greater time efficiencies and reduced food wastage you will see an immediate benefit in the amount of time and, ultimately, money that is being spent on booking meetings.
A key feature of the solution is the ability to apply chargeback codes to departments – great for managers to keep control of costs and for the accounts function to check budgets against actual usage.