Meeting room and Event management software solutions

Room & Desk Booking

Room & Desk Scheduling

Rendezvous makes searching, selection and securing resources such as meeting rooms, desks and even car parking spaces a simple process. The ideal space with the right resources can be searched based on room type, layout and capacity.

Catering & A/V Booking

Catering & A/V Booking

Rendezvous allows the booking of all services including catering, AV, IT, and video conferencing as part of the meeting room booking process.

Outlook & Exchange Integration

Outlook & Exchange Integration

Rendezvous offers full Outlook and Exchange Integration. Our Outlook client component provides booking of rooms, desks and resources from within Outlook. This saves staff training time and provides a familiar experience.

VC

Video Conference Management

Rendezvous takes all the hassle and unpredictability away from organising video conference meetings, accommodating multiple locations and even different time zones, saving time in the booking process.

Notifications and Reporting

Notifications & Reporting

Rendezvous produces powerful graphical reports at the touch of a button, making it easy to spot trends such as persistent “no shows” or inappropriate use of space. Operationally, Rendezvous gives your catering and service teams all the information they need in real time.

Attendee-management

Visitor Management

Security and reception staff can maintain visibility of all visitors and meeting attendees even before they arrive at reception for maximum efficiency, whilst also ensuring a pleasant visitor experience.

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Digital Signage / Room Panels

In today’s digital world, Rendezvous offers a choice of meeting room screens and digital signage solutions from leading suppliers like AMX, to cost effective tablet offerings, to accommodate all budgets and design preferences.

Flexible Working

Flexible Working

With the increase in flexible working, Rendezvous supports corporate initiatives requiring meeting room and space scheduling, with integration possibilities with VC solutions, sensor technology for utilization tracking and a portfolio of panel, kiosk and digital signage solutions.

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Rendezvous Mobile

Mobile working is a feature of business today. Our mobile platform, which operates using the latest HTML5 technology, delivers a state of the art, multi-platform solution. Booking formal or informal meeting room or desk space from any mobile device is now an efficient operation for the busy business user.

"We are delighted to be working with NFS to roll out their Rendezvous solution for meeting room and space management. We have worked closely with NFS to tailor the Rendezvous solution to the needs of Centrica and have been delighted with the flexibility and responsiveness of NFS. We are looking to realise the benefits of integration between Rendezvous and our Cisco based VC system to drive both cost savings and improved collaboration for our staff."
Kiffey Dalvi
Senior Project Manager, Centrica
"Once Rendezvous was installed, it was surprisingly easy to use – especially for a mature non-techie like me. We’ve cut phone calls by a third, which means much more time for quality service for staff and visiting clients."
Caroline Kennedy
Reception Manager, Wragge Lawrence Graham
"By having the software deployed on iPads, we could quickly move to a room-based booking module. Staff can book and check for rooms available now and in the future without having to go back and forth. Everything is accessible on the iPad, with a very simple user interface."
Motaz Hassan
Applications Support Specialist, Hafez Avocats
"This is a very user-friendly solution which saves our admin teams many hours a day. This because it is able to efficiently manage bookings as well as all the confirmations and notifications needed to ensure meeting hosts and service providers are kept fully engaged in the process."
Jill Thompson
Facilities Manager, BIG Lottery Fund
"We chose Rendezvous SaaS because of its flexibility, simplicity and its friendly interface. The solution provides a transparent diary system so all users have access to the latest availability. The Events Team at The Siemens Crystal now have more time to focus on customer service as some of the internal users can book their own meetings and equipment."
Josh Palmer
Operations Manager, The Crystal
"Everything we need is stored in the Rendezvous database. This is a business in which it pays to be proactive, and with Rendezvous behind us, our staff are freed up to spend less time on paperwork and more time with clients."
Alexandra McIlquham-Jones
Conference and Events Manager, Cardiff City Hall
"The ease of use, audit trail facility, avoidance of repetitive communications and automated emails are going to save us between one and two days work a week. This is a cost saving of up to £15,000 per year, so payback is fast!"
Liljana Howe
Business Analyst, Water Babies
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