The perfect meeting room management system for your hybrid workplace

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Serving 1800+ customers
across 40 countries

Workplace management software
DLA piper
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meeting room booking system

Perfect your meeting with RDZ cloud-based meeting room management software

  • Find ideal meeting space easily with this conference room booking system – even in multiple locations and time-zones
  • Reserve it quickly via the meeting room booking software app
  • Book services and equipment at the same time, including catering, videoconferencing, and AV
  • Changes are notified to everyone automatically by the conference room scheduling display of meeting room booking systems
  • Visitors feel like VIPs – the cloud-based meeting room booking system software integrates with digital signage to guide them and provide touch-free check-in and out.

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Why you need the Rendezvous meeting room management system

Why you need the Rendezvous meeting room management system

For those currently using just Outlook for meeting room booking, cloud-based Rendezvous integrates fully with Outlook to provide many enhancements to send efficiency and productivity rocketing.

The Rendezvous booking management system enables businesses to manage room occupancy more effectively with seamless check in and check out functionality, allowing users to confirm when they start and finish their meetings. It also helps users to access information about each meeting room, including its size, seating capacity, equipment, and any specific features or requirements. This is a robust booking management system with real-time visibility of the availability of meeting rooms, making it easy for users to see when rooms are occupied or available.

Resource Booking

Resource scheduling

Video conferencing

Video conference

Visitor management

Visitor management

Catering solution

Catering solution




Mobile booking

Why integration is so important


Technology in silos does not work – connect your workplace fully. Our meeting and conference room booking system’s API-friendly integration with leading equipment and hardware vendors means you use your existing equipment, saving costs and implementation time.

Rendezvous offers seamless integration with Microsoft Outlook and Office 365 for a streamlined experience. Users can collaborate with clients and colleagues around the world with ease thanks to video conference integration – it integrates seamlessly with Webex, Teams and Zoom. We also work seamlessly with leading signage platforms such as Creston, IAdea, ONELAN, Embrava and many more!

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Rendezvous Mobile

Rendezvous mobile

Outlook Integration

Outlook integration

API integrations

API integrations

How the Rendezvous meeting room management system streamlines operations

Rendezvous meeting room management software enables employees to manage their meeting room reservations, optimize space utilization, and streamline the process of booking rooms. It seamlessly integrates with Outlook calendar, streamlines the ordering of catering and vended services, enhances communication with digital signage, and ensures effective collaboration.

meeting room booking system

Outlook integration

Create perfect meetings easily, even in multiple locations

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meeting room booking system

Catering and vended services

Ensure staff and visitors get the right hospitality without waste

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meeting room booking system


Create the conditions where it can thrive

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meeting room booking system

Digital signage

For efficient wayfinding and a better guest experience

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meeting room booking system

Welcoming visitors

Deliver a great guest experience safely and efficiently

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meeting room booking system

Rendezvous open API

Sophisticated Rendezvous API supports seamless integration

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Discover more about the big benefits Rendezvous brings
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meeting room booking system


Don’t delay – discover more today about the big benefits Rendezvous cloud-based meeting room booking system can bring to your business! Download our easy-to-read brochure now.


Our industry solutions

Case Study

Law firms are adopting new ways of working to meet the demands of today’s tech-savvy lawyer who is equally comfortable working from home as they are from a visitor office at the firm.

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Multi-location global law firm uses rendezvous to manage meeting rooms and catering across two sites

corporate offices

What’s more important for a corporate organization than holding great client meetings? Rendezvous is the solution that makes meetings effortlessly perfect every time.

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Law firm retains integrated meeting management technology

Conference Room case study

It’s your number one aim to manage events with top-notch efficiency and professionalism while maintaining a steady pipeline of business – and Rendezvous is the solution that makes it happen.

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Keeping track: how a major event centre transformed conference room booking

education case study

Many schools and colleges today maximize resources and generate revenue with a supplementary events business – and Rendezvous is the answer to making it run like clockwork.

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The University of toledo deploys room booking technology from NFS

Case Study

Rendezvous is designed to help healthcare organizations drive efficiency, keep costs down and to foster an environment where patients receive the optimum care.

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Major health trust moves to desk booking with Rendezvous

Case study

Many public sector organizations and government departments are looking for ways to make sure they are utilizing their property portfolio to get the bang for their real estate buck.

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Cardiff Castle and Cardiff City Hall


What our clients say


”This new technology has increased our productivity at DLA Piper. NFS Rendezvous software is simple to use — once we got it set up it was easy to book meetings.”

Kevin Wertlieb

Senior Unified Communications Engineer, DLA Piper.

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    What our
    customers say


    ”This new technology has increased our productivity at DLA Piper. NFS Rendezvous software is simple to use — once we got it set up it was easy to book meetings.When staff walk into a room sensors turn equipment on and instructions appears on the main screen alerting attendees how to project a laptop onto the screen wirelessly or physically plugged in. Equipment will automatically shut down when the meeting ends.”


    Kevin Wertlieb

    Senior Unified Communications Engineer

    DLA Piper


    “Rendezvous was the application of choice for room booking having been successfully used in the US for years. Since the initial global implementation, our scope has expanded and we’ve continued working with NFS to modernise a new building with panel technology and implement hot-desking. We’re now able to utilise the software to support our return to work strategy. The commitment, flexibility and expertise of our consultant has allowed for seamless transitions and I look forward to seeing where this technology takes us in the future”


    Sharyn El Amir

    Senior IS Project Manager

    Bryan Cave Leighton Paisner LLP

    Frequently asked questions

    Meeting room booking software is an efficient way to organize meetings, rooms, and any resources you require – and you can also book rooms across multiple locations and different time zones in a jiffy.

    Meeting room management software helps you to streamline the organization of your meetings and room bookings, even if they are across multiple locations. Details and changes are automatically notified immediately to everyone involved via the conference room scheduling display.

    When choosing room booking software, make sure it tackles the following:

    • No-shows and meetings that are double booked
    • Dull organizational administration
    • Catering wasted
    • Under-utilized spaces
    • An indistinct view of how the office is being used
    • Difficulty finding vital equipment such as VC

    A meeting room booking software provides important features:

    • You can book rooms via an app even in different time zones 
    • The booking process is simple, with automatic notifications •
    • You book catering, parking, and other services in one transaction
    • The software integrates with wayfinding, digital signage, Outlook, and Office 365. Space utilization reports inform better decision-making

    Innovative meeting room booking software enables you to:

    • Find and book workspace quickly via an app
    • The notifications engine informs about details and changes automatically. * Book catering, equipment and parking at the same time 
    • Include set up and clean downtimes automatically

    Rendezvous meeting room booking software integrates with Outlook fully, providing the extra facilities that make it simpler to organize a perfect meeting even in multiple locations. For instance, catering, equipment, and other services can be booked in one transaction, and all involved in a meeting are informed automatically if anything changes.

    Workspace scheduling and meeting room booking systems help you book your meeting space and desks easily using an app, and you can monitor workspace utilization in detail to make sure no valuable space is wasted.

    Just open the app on your smartphone or tablet, locate and book the spaces you need (even across multiple locations and different time zones), and add catering, equipment, and other services in a single transaction. The system automatically informs everyone involved.

    Open up the Rendezvous app to find and book meeting spaces you need, plus equipment – the system will automatically adjust for time zones.

    You can book easily in multiple locations using the Rendezvous app to find and book meeting spaces with equipment – the meeting room scheduling system automatically adjusts to take in different time zones.

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    Talk to an expert today and one of our representatives will contact you shortly.