Meeting Room Management: Applications and systems for hybrid workplaces

Room management systems help you to streamline the organization of your meetings and room bookings, even if they are across multiple locations. Details and changes are automatically notified immediately to everyone involved via the conference room scheduling display in the desktop software and the app.

When choosing room booking tools, make sure they tackle the following:

• No-shows and meetings that are double booked
• Wasted, repetitive organizational administration
• Catering wastage due to no-shows, or poor manual planning
• Under-utilized corporate or office spaces
• An indistinct view of how your corporate real estate or office space is being used
• Difficulty finding, reserving and arranging vital equipment such as video conferencing systems

Our market leading system includes important features that differentiate us from other room booking and room management platforms:

• You can book and manage rooms via our app even in different time zones
• The booking process is simple, with automatic notifications to all attendees
• You arrange and manage catering, parking, and other services in one simple transaction
  
• The Rendezvous software system integrates with wayfinding, digital signage, Outlook, and Office 365. Corporate space utilization reports inform better decision-making at Board and C-suite levels

Our innovative meeting management and booking software enables your employees to:

• Find and book workspace quickly via an app
• Keep up to date with any changes: The notifications engine informs all attendees about details and changes automatically.
• Book catering, equipment and parking at the same time, simplifying the process of managing complex meetings
• Include set up and clean down times automatically

Rendezvous integrates with Microsoft Outlook fully, providing extra features and functionality that take performance to a whole new level. Making it simpler to arrange, schedule, organize and manage a perfect meeting even in multiple office locations and different time zones. For instance, catering, AV equipment, and other services can be booked in one transaction, and all involved in a meeting are informed automatically if anything changes.

Workspace scheduling and meeting room management systems help you book your office and corporate meeting space and desks easily using an app, and you can monitor workspace utilization in detail, across all office locations to make sure no valuable space is wasted.

Just open our Rendezvous app on your smartphone, laptop or tablet, locate and book the spaces you need (even across multiple locations and different time zones), and add catering, equipment, and other services in a single transaction. The system automatically informs everyone involved.

Very! Open up the Rendezvous app to find and book the meeting and office spaces you need, plus equipment – our system will automatically adjust for time zones for your various attendees, making scheduling and managing multi-time zone meetings incredibly simple.

Yes. You can easily book across multiple locations using the Rendezvous app to find, manage and book meeting spaces with equipment – the meeting room scheduling system automatically adjusts to take in different time zones for all of your attendees.