Meeting Room Management: Applications and systems for hybrid workplaces

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Serving 1800+ customers
across 40 countries

Workplace management software
DLA piper
Centrica_logo GREY (1)
meeting room booking system

Gartner recognized, best-in-class, meeting room booking app and room
management software

  • Find, reserve, book and manage meeting spaces easily with the Rendezvous meeting and conference room booking system – even in multiple locations and time-zones
  • Reserve corporate spaces and meeting areas quickly via the easy to use software app
  • Book services and equipment at the same time, including catering, videoconferencing, and AV
  • Changes are notified to all meeting attendees automatically by the scheduling display within the application
  • Visitors feel like VIPs – our cloud-based management software integrates with digital signage to guide them to their meetings and provide touch-free check-in and out.

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Managing meetings with Rendezvous: Integrated, Robust, Fully Featured, Proven

Managing meetings with Rendezvous

For those currently using just Outlook for meeting room bookings, cloud-based Rendezvous integrates fully with Outlook but provides a substantial number of enhancements to send efficiency and productivity rocketing.

The Rendezvous booking management system is available via desktop and a mobile app and enables businesses to manage room occupancy more effectively with seamless check in and check out functionality, allowing users to confirm when they start and finish their meetings. It also helps users to access information about each meeting room, including its size, seating capacity, equipment, and any specific features or requirements. This is a robust booking management system with real-time visibility of the availability of meeting rooms, making it easy for users to see when rooms are occupied or available.

Key features include:

Resource Booking

Resource scheduling

Video conferencing

Video conference

Visitor management

Visitor management

Catering solution

Catering solution



Mobile App Booking

Mobile App Booking

Why integration is so important


Technology in silos does not work – connect your workplace fully. Our meeting and conference room booking system’s API-friendly integration with leading equipment and hardware vendors means you use your existing equipment, saving costs and implementation time.

Rendezvous offers seamless integration with Microsoft Outlook and Office 365 for a streamlined experience. Users can collaborate with clients and colleagues around the world with ease thanks to video conference integration – it integrates seamlessly with Webex, Microsoft Teams and Zoom. We also work seamlessly with leading signage platforms such as Creston, IAdea, ONELAN, Embrava and many more!

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Rendezvous Mobile

Rendezvous mobile

Outlook Integration

Outlook integration

API integrations

API integrations

How the Rendezvous system streamlines operations and simplifies the booking and management of meeting rooms

Rendezvous meeting room management software enables your employees to manage their meeting room reservations, optimize space utilization, and streamline the process of booking rooms. It seamlessly integrates with Outlook calendar, streamlines the ordering of catering and vended services, enhances communication with digital signage, and ensures effective collaboration.

meeting room booking system

Create perfect meetings easily, even in multiple locations

meeting room booking system

Ensure staff and visitors get the right hospitality without waste

meeting room booking system

Create the conditions where it can thrive

meeting room booking system

For efficient wayfinding and a better guest experience

meeting room booking system

Deliver a great guest experience safely and efficiently

meeting room booking system

Sophisticated Rendezvous API supports seamless integration

Discover more about the big benefits Rendezvous brings
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meeting room booking system


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Our industry solutions

Case Study

Law firms are adopting new ways of working to meet the demands of today’s tech-savvy lawyer who is equally comfortable working from home as they are from a visitor office at the firm.

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Multi-location global law firm uses rendezvous to manage meeting rooms and catering across two sites

corporate offices

What’s more important for a corporate organization than holding great client meetings? Rendezvous is the solution that makes meetings effortlessly perfect every time.

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Law firm retains integrated meeting management technology

Conference Room case study

It’s your number one aim to manage events with top-notch efficiency and professionalism while maintaining a steady pipeline of business – and Rendezvous is the solution that makes it happen.

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Keeping track: how a major event centre transformed conference room booking

education case study

Many schools and colleges today maximize resources and generate revenue with a supplementary events business – and Rendezvous is the answer to making it run like clockwork.

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The University of toledo deploys room booking technology from NFS

Case Study

Rendezvous is designed to help healthcare organizations drive efficiency, keep costs down and to foster an environment where patients receive the optimum care.

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Major health trust moves to desk booking with Rendezvous

Case study

Many public sector organizations and government departments are looking for ways to make sure they are utilizing their property portfolio to get the bang for their real estate buck.

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Cardiff Castle and Cardiff City Hall


What our clients say


”This new technology has increased our productivity at DLA Piper. NFS Rendezvous software is simple to use — once we got it set up it was easy to book meetings.”

Kevin Wertlieb

Senior Unified Communications Engineer, DLA Piper.

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    What our
    customers say


    ”This new technology has increased our productivity at DLA Piper. NFS Rendezvous software is simple to use — once we got it set up it was easy to book meetings.When staff walk into a room sensors turn equipment on and instructions appears on the main screen alerting attendees how to project a laptop onto the screen wirelessly or physically plugged in. Equipment will automatically shut down when the meeting ends.”


    Kevin Wertlieb

    Senior Unified Communications Engineer

    DLA Piper


    “Rendezvous was the application of choice for room booking having been successfully used in the US for years. Since the initial global implementation, our scope has expanded and we’ve continued working with NFS to modernise a new building with panel technology and implement hot-desking. We’re now able to utilise the software to support our return to work strategy. The commitment, flexibility and expertise of our consultant has allowed for seamless transitions and I look forward to seeing where this technology takes us in the future”


    Sharyn El Amir

    Senior IS Project Manager

    Bryan Cave Leighton Paisner LLP

    Frequently asked questions

    Meeting room booking platforms are an efficient way to organize meetings, rooms, and any resources you require – and you can also book rooms across multiple locations and different time zones in a jiffy.

    Room management systems help you to streamline the organization of your meetings and room bookings, even if they are across multiple locations. Details and changes are automatically notified immediately to everyone involved via the conference room scheduling display in the desktop software and the app.

    When choosing room booking tools, make sure they tackle the following:

    • No-shows and meetings that are double booked
    • Wasted, repetitive organizational administration
    • Catering wastage due to no-shows, or poor manual planning
    • Under-utilized corporate or office spaces
    • An indistinct view of how your corporate real estate or office space is being used
    • Difficulty finding, reserving and arranging vital equipment such as video conferencing systems

    Our market leading system includes important features that differentiate us from other room booking and room management platforms:

    • You can book and manage rooms via our app even in different time zones
    • The booking process is simple, with automatic notifications to all attendees
    • You arrange and manage catering, parking, and other services in one simple transaction
    • The Rendezvous software system integrates with wayfinding, digital signage, Outlook, and Office 365. Corporate space utilization reports inform better decision-making at Board and C-suite levels

    Our innovative meeting management and booking software enables your employees to:

    • Find and book workspace quickly via an app
    • Keep up to date with any changes: The notifications engine informs all attendees about details and changes automatically.
    • Book catering, equipment and parking at the same time, simplifying the process of managing complex meetings
    • Include set up and clean down times automatically

    Rendezvous integrates with Microsoft Outlook fully, providing extra features and functionality that take performance to a whole new level. Making it simpler to arrange, schedule, organize and manage a perfect meeting even in multiple office locations and different time zones. For instance, catering, AV equipment, and other services can be booked in one transaction, and all involved in a meeting are informed automatically if anything changes.

    Workspace scheduling and meeting room management systems help you book your office and corporate meeting space and desks easily using an app, and you can monitor workspace utilization in detail, across all office locations to make sure no valuable space is wasted.

    Just open our Rendezvous app on your smartphone, laptop or tablet, locate and book the spaces you need (even across multiple locations and different time zones), and add catering, equipment, and other services in a single transaction. The system automatically informs everyone involved.

    Very! Open up the Rendezvous app to find and book the meeting and office spaces you need, plus equipment – our system will automatically adjust for time zones for your various attendees, making scheduling and managing multi-time zone meetings incredibly simple.

    Yes. You can easily book across multiple locations using the Rendezvous app to find, manage and book meeting spaces with equipment – the meeting room scheduling system automatically adjusts to take in different time zones for all of your attendees.

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    Talk to an expert today and one of our representatives will contact you shortly.