Hot desk booking software that empowers your agile workforce
Serving 180+ customers
across 40 countries
When is a hot desk not so hot? When it’s hard to find and book. With Rendezvous hot desk management software, that’s never an issue. Use the Rendezvous mobile hot desk booking app to locate the perfect desk using a floorplan – and book it in an instant.
The hot desk reservation system or hot desk booking system sends you a QR code to check in and out of the desk touch-free – and if you do not turn up, the hot desk booking app makes it available for someone else. Even fixed desks can be turned into temporary hot desks by the hot desk scheduling software when their normal occupants do not need them – this is known as reverse hoteling. As a hot desk app, Rendezvous integrates with leading desk panels such as Embrava as a robust hot desk management software.
How Rendezvous helps you reserve a desk
It takes just three clicks for you to book a desk and check in and out with a zero-touch approach.
Rendezvous desking solutions are based on an intuitive floorplan. You choose the right desk by considering the relevant details, such as the scheduled date and time. You can choose a space that is best suited to your preference.
The agile working system helps you to secure a space by granting real-time visibility of other desks in the office. This is a rapid way of searching for an unoccupied desk. In a few taps of your mobile device, you can book a desk.
In a hybrid working environment, it can be challenging to locate colleagues. The floorplan booking portal enables you to see colleagues' availability and book a nearby desk. Planning your day is
a lot easier.
Rendezvous desk booking solutions are fully integrated with Outlook so you are kept up to date with your desk bookings - automatically. As soon as you book a desk the booking details appear in your calendar immediately - a great time saver.
Hot desk management software supports your hybrid working transformation
Better space utilization
A successful hot desking strategy depends on in-depth knowledge of what your workers require and how many desks you actually need. Rendezvous desk reservation software provides the real-time data and analysis workplace leaders need to confirm working patterns and needs, and plan for future evolution.
Better productivity and collaboration
Agile workers need to know they can find a desk easily on days in the office, and with our hot desk reservation system, they can use an app to locate and book the desk in a few clicks before they even arrive. A colleague search facility means collaboration is much easier to achieve.
Better worker wellbeing
As agile workers can establish their working space easily and get on with the job, frustration is reduced, and the easy collaboration encouraged by the desk reservation software makes work more enjoyable. It all adds up to better staff wellbeing and retention.
Transform your workplace with Rendezvous integrated digital technology
Discover how Rendezvous helps the return to work
Check out the infographics and videos below to find out how easy it is to book a desk using our mobile app or plan even the busiest day in the office using our QuickBook solution.
Hot desk desking solutions: 7 brilliant benefits that make work easier
01Floorplan booking
With Rendezvous hot desk management software, it is easy to book a desk using our mobile apps. A graphical floorplan makes it simple to see where available desks are and when they are cleaned to ensure safe working.
02Colleague search
Join your team members quickly and get on with collaborating – you can use the desk reservation system floorplan to book space near each other in advance so you can coordinate schedules for maximum benefit.
03Sensor-ready
Occupancy sensors provide excellent data in real-time to show how a hot desk is actually being utilized and to enable workplace leaders to ensure safe people density on a floor.
04Great integration
Rendezvous desk booking platform not only integrates with sensors and desk panels, but it also teams up perfectly with other digital signage as well as with Outlook and Office 365 so your booking enters your diary automatically.
05Touch-free check in
When you book a hot desk on the Rendezvous hot desking booking software, it sends you a QR or RFID code so you can check in and out of the desk contact-free. If booked desks are not used, the desk booking platform automatically makes them available.
06Reverse hoteling
Some people still need fixed desks – but they will not always be there to use them. For example, they could be on holiday. Rendezvous is the best hot desk booking software that can redeploy them as temporary hot desks with its reverse hoteling function.
07Utilization data
A hot desking strategy needs to be flexible to respond to changes in your workforce’s needs. The accurate utilization data captured and analyzed by Rendezvous allows you to make solid planning decisions without having to rely on guesswork.
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What our
customers say
”Rendezvous was the application of choice for room booking having been successfully used in the US for years. Since the initial global implementation, our scope has expanded and we’ve continued working with NFS to modernise a new building with panel technology and implement hot-desking. The commitment, flexibility and expertise of our consultant has allowed for seamless transitions and I look forward to seeing where this technology takes us in the future.”
Sharyn El Amir
Senior IS Project Manager
Bryan Cave Leighton Paisner
”The Rendezvous room booking system has contributed to the journey the Trust has started in moving forward to a more agile working environment. Now that the Trust has started the agile working journey, it will look to consolidate and improve space utilisation while at the same time improving the working environment.”
Terry Murphy
Assistant Director of Property
Epsom and St Helier University Hospitals NHS Trust
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