Make meeting room booking an absolute cinch – every time

With our meeting room booking software you use an app on your mobile device to choose and book your ideal meeting spaces, even in multiple locations, using easy-to-view graphical floorplans.

You then invite your colleagues to the meeting in the same transaction, and also book catering, AV and video conferencing equipment at every location – even parking if you need it. There’s no need to contact each location, or send individual invitations – the meeting room booking system does it all.

It means Rendezvous video conference room booking software is ideal for creating hybrid working meetings where attendees are in person and virtual, which can be tricky if you are organizing them manually. Rendezvous also keeps an up to date inventory of equipment, so meetings never fail because it’s missing.

If any details of the meeting change, the Rendezvous meeting room booking solution informs everyone automatically – If times or dates change, the meeting room software relieves the organizer of the burden of informing each attendee, emailing notifications to keep them up to date.

The system even communicates with the catering staff, which helps reduce food waste if numbers change, and with the cleaning teams who need to set up and take down the spaces for the meeting.

Rendezvous also puts automation to work to enhance your workspace utilization by automatically releasing meeting rooms back into availability if they are not used as booked.

Comprehensive reports and analytics produced by the meeting room software shows how space is being used across your estate, which allows workplace leaders to make well-supported planning decisions.

Rendezvous meeting room software takes an API-first approach, which enables it to integrate perfectly with other important workplace technologies.

For instance, the video conference room booking software integrates fully with Outlook and Office 365 (NFS is a Microsoft gold partner) – meetings go automatically into your diary. Occupancy sensors help you keep track of people density and make sure the correct number of attendees are in a room, and Zoom/Teams integrations makes video conferences easy.

The meeting room booking software also works hand in hand with digital signage, so you can see at a glance from a panel outside the door if and when a room is available. In-room panels allow attendees to make changes such as extending an overrunning meeting’s time or ordering extra catering.

Find out more about Crestron and NFS integration:

Download Factsheet

It’s important to welcome visitors to your premises for meetings safely and securely, and Rendezvous meeting room booking software makes that simple.

Invitees can be sent pre-visit health questionnaires to fill in, and both visitors and members of staff receive QR codes from the meeting room software so they can check in and out contactlessly.

On arrival, data pre-captured by Rendezvous allows your receptionists to welcome each guest personally and make them feel like a VIP – and digital signage integrated with the meeting room booking software provides easy wayfinding so they reach their destination effortlessly.

The meeting room software also keeps track of people density across your estate via integration with occupancy sensors to ensure the safety of the working environment.