Conference room and venue management

Driving sales and operations for venues and conference centers

Serving 1800+ customers
across 40 countries

Everything you need to streamline venue operations

Rendezvous Events is the fully-integrated venue management solution that organizes your financial transactions and frees up more time for your staff to spend on customer service and revenue generation.
It features:

  • A mobile-ready interface for staff out and about with clients
  • Integrated sales/CRM for increased sales
  • Online bookings capability
  • Comprehensive business intelligence enable informed decisions
  • Enhanced billing and integration with accounts systems
  • Integration with room panels for an excellent client experience
  • On-premise and fully hosted options available.

WATCH THE VIDEO

Everything you need to streamline venue operations

Rendezvous Events is the fully-integrated venue management software that organizes your financial transactions so your staff can focus on customer service and generating revenue.

Rendezvous venue management software makes your job as a venue professional easier – with one easy-to-use package it removes the uncertainty of managing event bookings and organization with disjointed solutions based on Excel spreadsheets, Word and Outlook.

Forget double bookings, typing function sheets or tallying up invoices from Word or Excel.

Rendezvous takes care of all the admin – and our waitlist feature means you never need to turn customers away or worry that you won’t achieve full occupancy.

Supported by the Rendezvous venue management system, your staff’s efficiency will be unparalleled. With Rendezvous you can set task reminders for yourself and your team that pop up automatically when the user logs in. Rendezvous also automatically creates BEOs so even complex events run without a hitch and last-minute changes can be easily managed.

Rendezvous venue management software makes billing and revenue capture much more efficient. Changes to a client order are captured automatically so you know with 100% certainty that every aspect of the event is going to be monetized – with our billing module producing invoices is a fast turnkey process.

Some of the great features of Rendezvous venue management software include:

  • A mobile-ready interface for staff show rounds with clients
  • A highly graphical diary
  • Integrated sales/CRM for increased sales
  • Online bookings capability
  • Comprehensive business intelligence enables informed decisions
  • Enhanced billing and integration with accounts systems
  • Integration with room panels for an excellent client experience
  • Works seamlessly with Microsoft Dynamics CRM
  • Full integration with Microsoft Outlook and Office 365
  • On-premise and fully hosted options available

See it in action – check out our Terrace Conference Centre case study to see how they use the Rendezvous venue management system to manage their business

Read Case Study

Rendezvous – the best venue management software for sales

Achieving operational efficiencies is great, but it’s just one important part of your events business. Rendezvous event venue software is designed to convert more sales inquiries and increase the lifetime value of your existing clients.

It really is the best venue management software for growing your business.

Sales executive or sales manager? Rendezvous venue management software is the complete sales toolkit for you.

For sales executives it provides all you need for sales follow up with automated tasks to remind you to reach out to prospects. All client communication is tracked – another great time-saver. No need to fumble through your emails – Rendezvous stores it all including client proposals. And pipeline management helps identify stuck opportunities to increase conversions.

Manager? Rendezvous venue management software is also the total solution when you’re looking to get the complete picture of their sales performance.

With Rendezvous you can easily:

  • Get in-depth information on where your team is with leads
  • Align sales and marketing processes
  • Significantly cut lead times
  • Identify upselling opportunities

With over 200 reports as standard, plus our new highly graphical dashboards, you can get under the skin of your venue sales performance and understand your team’s sales pipeline and opportunities.

Of course, not all sales happen face to face and we offer an extensive range of online booking options to capitalize on the demand for web bookings of space.

We’re working with leading websites like venuedirectory.com to give our clients more channels to sell their space – 24/7. The integration between the online channels and Rendezvous is seamless – no need to rekey data or check availability.

The best just got better

We’re excited to announce our new integration with the leading CRM solution, Microsoft Dynamics, to provide even more sales and marketing muscle.

With this integration you get the complete toolkit:

  • stimulate your leads with automated email marketing campaigns
  • create and schedule attractive social media campaigns
  • get reminders to call prospects at the right time in the buying cycle

Pipeline management and reporting is second to none – you can even track who has engaged with your social media campaigns in real-time as well as create sophisticated email marketing campaigns.

With built-in email automation and lead scoring, the solution feeds your sales team with warm and engaged leads so they can concentrate on closing deals.

Business features

Rendezvous Events reduces operating costs with streamlined processes, better business insight, more web bookings and easy-access cloud-based solutions.

How to boost your venues business with technology

Sales/CRM

Operational efficiency

Online portal

Business intelligence

Dashboards

Technology features

Rendezvous Events’ modern API integrates fully with leading technologies including room panels and accounting systems, and its cloud-based option keeps deployment costs low.

Cloud option

Mobile

User-friendly interface

Outlook integration

Business insight

Sales/CRM

Technology features

Rendezvous Events management software’s modern API integrates fully with leading technologies including room panels and accounting systems, and its cloud-based option keeps deployment costs low.

Outlook integration

Rendezvous venue management software is tightly integrated with Outlook so communications between meeting hosts and service providers such as AV and catering are always up to date - even last minute changes are professionally managed.

Sales/CRM

Rendezvous event venue management software is fully integrated with Microsoft Dynamics to provide a fully featured sales and marketing machine. Integration with the Rendezvous diary means you check live availability straight from Dynamics as well as enjoying all the benefits of a leading sales and marketing solution

Cloud option

Available as a hosted option, Rendezvous venue management software is an affordable feature-rich solution that’s fully scalable, so as your business grows it is easy to add more users. With no need to install software, you will be the first to get new product features – automatically. With over 99% reliability and built on Microsoft Azure cloud technology Rendezvous will never let you down.

User-friendly interface

Our new Version 5 of the Rendezvous Events venue management software is designed to work with all browsers – Chrome, Firefox, Safari and IE. Designed by our UX (user experience) experts the solution is highly graphical and powerful, with all the features required to run a busy events business. See the interface in action - check out our short video on Version 5: Watch Version 5 video.

Business insight

You can’t manage what you can’t measure – but that’s not a problem with the Rendezvous venue management system. It has over 200 reports as standard, plus an easy to use query tool for data analysis. Get all the information you need about room usage, sales pipeline and key customers at the touch of a button. You can even automate the reports. We’ve also developed a sophisticated dashboard reporting suite – ideal for presenting key management information to sales teams and board members, with integration to a powerful reporting engine.

Mobile

The Rendezvous venue management solution works with all mobile operating systems - and our quick booking option simplifies booking internal meeting bookings. Customer show rounds become more engaging as you can update client requirements interactively using a tablet and our venue management app. With our Microsoft Dynamics integration you can now manage all client communications from your phone – ideal for busy sales people. Our venue management app drives flexible working for your team.

Rendezvous Events Features

SALES/CRM

Never miss a sales lead again – schedule, monitor and prioritize follow-up tasks with Rendezvous Events’ powerful database

Learn More

BILLING

Streamline deposit, invoice and credit note while dealing with contracts, function sheets, deposit requests and invoicing

Learn More

ONLINE PORTAL

Gain cost-effective enquiry and booking capability direct from your website using our portal, including payments if required

Learn More

DIARY

With a highly visual view of available space, advanced diary capabilities make it straightforward to view room availability and select rooms

Learn More

Event brochure

Don’t delay – discover more today about how easy it is to streamline your business with Rendezvous technology! Download our easy-to-read brochure now.

Download

Case Study

It’s your number one aim to manage events with top-notch efficiency and professionalism while maintaining a steady pipeline of business – and Rendezvous is the solution that makes it happen.

How Rendezvous is keeping a UK venue with sky-high ambitions on top of the world



 

See how the Rendezvous venue management system helped the prestigious Union Club manage the complete event management process from initial enquiry to the production of contracts, proposals and invoices – watch our video.

What our clients say

"Rendezvous has made a huge difference to our operations and we enjoy using the system. It suits our needs perfectly as we use the event booking software to handle inquiries to ensure that none are overlooked."

Patti Stowers

Owner/Operator, Oasis Events

“The system has enabled us to multi-task. As a small team, this is brilliant as it allows us to jump from one project to another, whether it’s checking availability of a room, or checking a contract for a client or even issuing an invoice, the system has worked really well for us.”

Sophie Shepherd

Sales Manager, British Airways i360

“This is a business in which it pays to be proactive, and with Rendezvous behind us, our staff are freed up to spend less time on paperwork and more time with customers.”

Alexandra McIlquham-Jones

Conference and Events Manager, Cardiff City Hall and Cardiff Castle



 

See how the Rendezvous venue management system helped the prestigious Union Club manage the complete event management process from initial enquiry to the production of contracts, proposals and invoices – watch our video.

What our clients say

"Rendezvous has made a huge difference to our operations and we enjoy using the system. It suits our needs perfectly as we use the event booking software to handle inquiries to ensure that none are overlooked."

Patti Stowers

Owner/Operator, Oasis Events

“The system has enabled us to multi-task. As a small team, this is brilliant as it allows us to jump from one project to another, whether it’s checking availability of a room, or checking a contract for a client or even issuing an invoice, the system has worked really well for us.”

Sophie Shepherd

Sales Manager, British Airways i360

“This is a business in which it pays to be proactive, and with Rendezvous behind us, our staff are freed up to spend less time on paperwork and more time with customers.”

Alexandra McIlquham-Jones

Conference and Events Manager, Cardiff City Hall and Cardiff Castle

Let's start a conversation