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Seamless Manage Meeting Room bookings with MS Outlook & Exchange Integration

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Powerful meeting room scheduling with Outlook

Powerful meeting room scheduling with Outlook

You want to create a perfect meeting experience every time – but just using Outlook can be a bit of a juggling act, particularly if you are organizing a meeting across multiple locations or time zones.

Our meeting room booking system integrated with Outlook allows you to easily book rooms, manage calendars, send agendas to meeting attendees, book catering, schedule video conferencing (VC), and more.

Rendezvous advanced room and resource scheduling technologies integrate thoroughly with Outlook and Exchange. So you have all the benefits of using your familiar interface plus the incredible ease of locating and booking the perfect spaces you need for your meeting via an app.

You simply drag and drop your meeting in the Outlook calendar, and all attendees and services are kept informed automatically of any changes with the meeting room booking system Outlook.

See how Rendezvous works with Outlook for your business.

The Rendezvous enhanced employee experience

The Rendezvous meeting room booking software Outlook integration gives you and your staff a seamless booking experience. Any bookings for desks and/or meeting rooms are automatically entered into all relevant diaries - a great time saver. As it is fully integrated, the Outlook conference room scheduling software can be launched seamlessly from Outlook itself - ideal for office-based staff who live in Outlook. A simple tap on the booking icon and meetings can be organized and attendees notified - all without having to interrupt the employee’s workflow.

Rendezvous workplace

How Rendezvous benefits your business:

Organize complex meetings straight from Outlook across multiple time zones and locations and update all attendees in one easy process. Resources such as the video conferencing tool can be added easily. Rendezvous Outlook conference room scheduling software, enables users to manage and reserve meeting spaces effectively. By searching the Outlook calendar, you can check room and attendee availability, book a room and automatically invite participants.

Discover more about the big benefits that the Rendezvous desk booking solution brings:

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Rendezvous space booking helps you book a workspace in advance on the go. Our mobile apps are designed to make booking a breeze. Once on site, digital signage guides participants to their respective meeting rooms with ease.
Outlook integration is a great time saver. Rendezvous integrates seamlessly with the Outlook calendar, enabling you to create new meetings, add meeting details, add participants, check room availability, select a room, book vended services, and share invites.
Rendezvous has a robust and user-friendly user interface that is straightforward and easy to use. Its meeting room booking software Outlook integration helps users to synchronize their meetings with menus and built-in options that are easy to navigate.
The Outlook conference room scheduling system enables you to change room bookings easily. Simply drag and drop to change the room.
With a choice of mobile apps, Outlook and the native desktop app staff are empowered to choose the right app that works best for them with no loss in functionality.
Keep all participants updated with the latest information. Any changes to the meeting, including cancellations or room changes, are communicated automatically to attendees and service partners.
Technical features

Technical features

Thanks to Rendezvous’ integration with your existing IT infrastructure, sending out agendas, notifications, requests to service providers and meeting cancellations is a breeze – and workflow is not affected.

Outlook Integration

Outlook integration





Digital Signage icon

Digital signage

Real time information

Real time information

Access Control

Access control

Key features


Use the familiar Outlook interface

The Rendezvous meeting room and resource scheduling system integrates with Outlook to make it even easier to create the perfect meeting, with all attendees and services fully up to date at all times – the simple way to reduce admin and eliminate frustrating no-shows.

Desk Booking Software

Connect with your Outlook calendar

Rendezvous is a scheduling software that integrates with Outlook, so you have all the benefits of a familiar interface – and you simply drag and drop meetings into your calendar.

Desk Booking Software

Everything at a glance

Our mobile app is extremely user-friendly, so your employees can be up and running on it quickly, using it to locate and book the meeting room and desk space they need, even across multiple locations and time zones.

Desk Booking Software

All the equipment and resources you need

Need video conferencing, AV, or even catering at your meeting? No problem – with Rendezvous meeting room booking software Outlook, you can book it simultaneously as you book your meeting room.


Eliminate no shows

Get your meeting attendees – including external visitors – where they need to be. Rendezvous meeting room booking software Outlook integrates with digital signage to make sure everyone can find the right place easily.



Don’t delay - discover more today about the big benefits Rendezvous technology can bring to your business! Download our easy-to-read brochure now.


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    Case study


    What’s more important for a corporate organization or law firm than holding great client meetings? Rendezvous is the solution that makes meetings effortlessly perfect every time.

    A major NYC law firm saves time and money by changing its scheduling system

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    Talk to an expert today and one of our representatives will contact you shortly.