Serving 180+ customers
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Hot desking is a great idea, making the most of resources and providing hybrid workers with an ideal spot to work – but only if they can find and book one quickly. Rendezvous hot desk booking software means that’s never an issue. Your staff use Rendezvous’ mobile hot desk booking app to locate and book their desk in minutes, using a floorplan.
The desk booking software – or hot desk booking system – then sends the booker a QR code to check in and out of the desk contact-free. If that person does not arrive as scheduled, the hot desk booking system automatically releases it into availability.
The desk booking software also allows what’s known as reverse hoteling, where fixed desks can be used as temporary hot desks. The system simply makes them available to book when the usual users don’t need them. Rendezvous has powerful integration abilities, and can link with leading desk panels such as Embrava and with occupancy sensors for up-to-the-minute utilization data.
How to support hybrid working with Rendezvous desk booking software
Improve utilization of space
For a good desk booking strategy you need reliable information on how many desks you actually need. Rendezvous desk booking software provides you with real-time data and analysis so you can plan for real requirements and reconfigure space effectively.
Boost productivity and collaboration
Hybrid workers on the move need to know they can find a desk easily when they come to the office. The Rendezvous hot desk booking system provides them with an app where they can find and book that desk (and any meeting space they need) in a few clicks. The system’s colleague search facility means it’s easy to find the people you want to collaborate with.
Support worker wellbeing
When agile workers are able to arrange their working space easily and get on with the job, they suffer far less frustration. In addition, the easy collaboration encouraged by the hot desk booking software makes their working day more enjoyable. It’s a great way to provide a satisfying and fulfilling employee experience.
Transform your workplace with Rendezvous integrated digital technology
Hot desk booking system: the 7 key benefits that make work easier
01Floorplan booking
With Rendezvous hot desk booking software, a mobile app makes it simple to book a desk in moments. You can see where available desks are thanks to a graphical floorplan.
02Colleague search
Get together with your team members quickly for collaboration – the desk booking software floorplan allows you to book space near each other in advance so you can co-ordinate schedules.
03Sensor-ready
Occupancy sensors integrated with your desk booking system provide data in real time that reveals how a hot desk is being utilized. They also enable workplace leaders to ensure appropriate people density across a location.
04Great integration
Rendezvous hot desk booking software integrates with sensors and desk panels, and also teams up perfectly with other digital signage, and with Outlook and Office 365 – your desk or room booking goes automatically into your diary.
05Touch-free check in
Booking a hot desk via the Rendezvous app prompts an email containing a QR or RFID code that allows you to check in and out of the desk touch-free. If you don’t turn up, the software automatically makes them available to colleagues.
06Reverse hoteling
Fixed desks are still needed for some roles, but their users aren’t always there to use them; for example, they might be on holiday. Rendezvous desk booking software has a reverse hoteling function that redeploys them as hot desks if required.
07Utilization data
The workplace is evolving, and any hot desking strategy needs to be flexible. Accurate utilization data captured and analyzed by Rendezvous allows workplace leaders to make robust planning decisions based on fact.
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