The Visitor Management module offers security and reception staff visibility of all attendees expected for bookings made through the Rendezvous Workspace system. As this information can only be accessed by authorized users, Rendezvous Workspace scheduling software is gaining popularity with the legal and corporate sectors for security planning. One major advantage of such scheduling software is that information is available as soon as the visitor enters the building.

Easy Search Facility

The Visitor Management screen allows receptionists to easily search for visitors using specific search criteria, like Visitor Name, Host Name and Date, but also by organizing the Visitor list into any order they choose.

Simple check-boxes are available to streamline the list quickly, showing just internal, external or cancelled visitors and those that have pre-printed badges.

Integrated Badge Printing

The main Visitor Management screen can also be integrated to a badge printer. For added security, the module can be configured to allow only one badge per visitor, regardless of the number of meetings he or she plans to attend.

Ability To Track All Delegates

Visitors can be categorized as internal, external or suppliers, which is an important aspect for organizations that have meeting rooms available for in-house staff and/or third parties. If meetings are for external purposes, then the Visitor Management module can help keep track of attendees, suppliers, contractors and walk-in visitors.

Reporting

Reports in the Visitor Management system offer visibility into who is expected, who has arrived, who is still in the building, etc. Attendees can be attached to one, several or all of the meetings related to a booking, and each visitor’s expected time of arrival can be recorded, with last-minute visitors added quickly and easily.

Marketing Benefits

Each booking made through the system has a separate Visitor screen where the list of visitors is added and stored for future use. Here users can store a wealth of details about each one, such as personal and company details, a photograph etc., which can be used for marketing purposes in the future.