Room Booking Workflow

Room Booking Workflow

Workspace offers a highly graphical and user friendly solution for booking rooms, hot desks and resources. The screens below detail the Room Booking Workflow and show how easy it is to set up a meeting, book a hot desk, create a booking summary and then inform attendees and service providers.

Please click on the thumbnails below to view the details and process.

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Highly Graphical Diary

The diary has been designed to be easy to use with no steep learning curve. At a glance you can see your room availability across the whole organization – highly valuable if you are coordinating a video conference across time zones.

Resource Booking

Whether you are looking to book a hot desk, a meeting room, a video conference or even a car parking space Rendezvous makes it easy to find the resource that is required and allocate it using a simple drop down menu. Items such as video conferencing can be booked across multiple time zones – invaluable for large corporates.

Easy Hot Desk Booking

Rendezvous Workspace has been designed to be adaptable to your organisation’s working culture – for today’s flexible worker who requires a hot des when paying a visit to a company office it is an intuitive process to quickly reserve a desk on the fly.

Booking Confirmation Alerts

These can be configured to send different information according to the role of the attendee/host. External attendees could receive notifications that include directions, health and safety information. They can also be configured directly according to the booking type. It can also be sent as a VCAL so it gets included in the users diary.

Booking Summary

The booking summary gives you a snapshot view of your booking. Any notes or special requests can be easily detailed. For our legal clients we have designed the solution to have full client matter management – invaluable for ensuring that all revenue is captured.

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