The days of having a specific desk for each employee are long gone. Hot desking aims to increase workplace flexibility by enabling staff to move about the office premises to accommodate various daily activities. It makes no sense for each employee to be assigned their own desk, given that many workers only visit the office occasionally and work from home for a few days a week. Employees can reserve a workspace at the office when needed to work collaboratively with a colleague. Employees can find and reserve a desk more easily with the best hot desk booking software. This blog will assist you in developing a better understanding of the various features of desk booking software and what it has to offer for businesses.
A desk booking app with an interactive floor plan is essential if you are new to hot desking or hoteling and want to make the transition easier. Employees can find and reserve workspaces more easily as a result. A desk booking app allows users to book meeting rooms in addition to desks. This enables staff to reserve both workstations and conference rooms using the same app.
Real-time View Of Workspace Availability
Utilize the best hot desk booking software through analytics and reports to increase the use of your office space. Understand how well the desks are currently being used to design a productive hybrid workplace. Businesses can benefit greatly from the real-time dashboard that provides statistics and a summary of recent bookings, no-shows, etc. Employees can use filters and the real-time floorplan, visual list, and calendar views to locate and claim desks, conference rooms, services, and amenities. With the help of hot desking software, it is easy to quickly locate available desks on a floor plan. Employees can reserve a desk or room that suits their needs by quickly viewing each floor to see the current room availability, occupancy, and density.
A Wide-range Of Options To Choose From
Utilize touchscreens, mobile devices, and digital signage to make reservations, add spaces to your calendar, and select from a variety of seating, rooms, desks, and other options. It has a variety of features that will enhance your space. Some of them are covered below.
Calendar integration – The best hot desk booking software provides a Microsoft Outlook add-in to match up available spaces with appointment schedules. The app must sync with Microsoft Outlook or 365 to ensure that any bookings made through the app are immediately reflected in everyone’s Outlook calendars.
Integration of mobile apps – Employees can access the application’s features by installing an app onto their phones.
Hybrid Working Made Easy
A desk booking software and tools will support your business, your people, and your constantly changing workplace because there is no one size fits all solution to workplace challenges in a hybrid environment. Utilize occupancy monitoring to gain more from your workplace and learn how your office is being used. Its primary goal is to boost productivity and efficiency through simple desk space booking. The hybrid workspace will gain from features like quickly deployable QR codes for desk space booking and check-in/check-out. The best hot desk booking software makes it simple for businesses to establish a hybrid work environment, regardless of whether your employees prefer to work from home or on-site.
An Office Floorplan That Shows Individual Workspaces
With user-centric software that features interactive floor plans, desk type configuration and QR code check-in/out technology, it is now simple to reserve available desk space within your office. The interactive floor plan with real-time visibility that displays who is in the office and where they are sitting is incredibly helpful for employees when they are booking a desk. The floorplan-based booking eliminates the need for text entry and endless scrolling for finding and booking a desk. Employees only need to locate the workstation on the floorplan and tap it to reserve it. The simplicity, time savings, and productivity boost are unmatched.
Easy Access to Workspace With Mobile Booking
Employees can use an interactive map on their mobile devices to search and book a desk for a specific day or in advance. Give your staff the ability to quickly, easily, and intuitively book a desk via a desktop or mobile app, in the desired location, with the appropriate amenities. They can utilize the mobile app to locate coworkers and teammates while on the go and reserve nearby desks. With the best hot desk booking software like Rendezvous, your staff can easily use a mobile-first approach, giving your hybrid workforce a great digital experience.
A seamless hybrid working environment must be enabled by providing your staff with a quick, simple, and convenient way to reserve workspaces. You can sign up for an online demo or trial of the best hot desk booking software by contacting Rendezvous right away.