Hot desk booking software that empowers your hybrid workforce

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best hot desks with our office desk booking software
Make the most of your hot desking with the best desk booking system

Hot desking is a great idea, making the most of resources and providing hybrid workers with an ideal spot to work – but only if they can find and book one quickly. Rendezvous hot desk booking software means that’s never an issue. Your staff use Rendezvous’ mobile hot desk booking app to locate and book their desk in minutes, using a floorplan.

The desk booking software – or hot desk booking system – then sends the booker a QR code to check in and out of the desk contact-free. If that person does not arrive as scheduled, the hot desk booking system automatically releases it into availability.

The desk booking software also allows what’s known as reverse hoteling, where fixed desks can be used as temporary hot desks. The system simply makes them available to book when the usual users don’t need them. Rendezvous has powerful integration abilities, and can link with leading desk panels such as Embrava and with occupancy sensors for up-to-the-minute utilization data.

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How to support hybrid working with Rendezvous desk booking software

Improve utilization of space

For a good desk booking strategy you need reliable information on how many desks you actually need. Rendezvous desk booking software provides you with real-time data and analysis so you can plan for real requirements and reconfigure space effectively.

Boost productivity and collaboration

Hybrid workers on the move need to know they can find a desk easily when they come to the office. The Rendezvous hot desk booking system provides them with an app where they can find and book that desk (and any meeting space they need) in a few clicks. The system’s colleague search facility means it’s easy to find the people you want to collaborate with.

Support worker wellbeing

When agile workers are able to arrange their working space easily and get on with the job, they suffer far less frustration. In addition, the easy collaboration encouraged by the hot desk booking software makes their working day more enjoyable. It’s a great way to provide a satisfying and fulfilling employee experience.

Transform your workplace with Rendezvous integrated digital technology


Hot desk booking system: the 7 key benefits that make work easier

01Floorplan booking

With Rendezvous hot desk booking software, a mobile app makes it simple to book a desk in moments. You can see where available desks are thanks to a graphical floorplan.

02Colleague search

Get together with your team members quickly for collaboration – the desk booking software floorplan allows you to book space near each other in advance so you can co-ordinate schedules.


Occupancy sensors integrated with your desk booking system provide data in real time that reveals how a hot desk is being utilized. They also enable workplace leaders to ensure appropriate people density across a location.

04Great integration

Rendezvous hot desk booking software integrates with sensors and desk panels, and also teams up perfectly with other digital signage, and with Outlook and Office 365 – your desk or room booking goes automatically into your diary.

05Touch-free check in

Booking a hot desk via the Rendezvous app prompts an email containing a QR or RFID code that allows you to check in and out of the desk touch-free. If you don’t turn up, the software automatically makes them available to colleagues.

06Reverse hoteling

Fixed desks are still needed for some roles, but their users aren’t always there to use them; for example, they might be on holiday. Rendezvous desk booking software has a reverse hoteling function that redeploys them as hot desks if required.

07Utilization data

The workplace is evolving, and any hot desking strategy needs to be flexible. Accurate utilization data captured and analyzed by Rendezvous allows workplace leaders to make robust planning decisions based on fact.

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    What our
    customers say


    ”Rendezvous was the application of choice for room booking having been successfully used in the US for years. Since the initial global implementation, our scope has expanded and we’ve continued working with NFS to modernise a new building with panel technology and implement hot-desking. The commitment, flexibility and expertise of our consultant has allowed for seamless transitions and I look forward to seeing where this technology takes us in the future.”


    Sharyn El Amir

    Senior IS Project Manager

    Bryan Cave Leighton Paisner


    ”The Rendezvous room booking system has contributed to the journey the Trust has started in moving forward to a more agile working environment. Now that the Trust has started the agile working journey, it will look to consolidate and improve space utilisation while at the same time improving the working environment.”


    Terry Murphy

    Assistant Director of Property

    Epsom and St Helier University Hospitals NHS Trust

    Frequently asked questions

    Hot desk booking software is a specialized solution for the selection, checking in and out of desks. The software enables organizations to fully maximize their desk occupancy and reduce desk “no shows”. 

    Hot desk booking software is ideal for organizations who want to know exactly how their desk space is being utilized as well as giving staff the flexibility to book their work spaces in advance – typically using a mobile device. 

    With a hot desk booking system like Rendezvous you can find and book the meeting room or desk via a desk booking app on your phone, checking in with a QR code or using an RFID card.

    You can do a search for a desk using text-based input or you can now use our new floorplan booking module as part of the mobile desk booking app which makes the selection and booking of a free desk even faster. Just find the desk you want on the floorplan and book it.

    With fully seamless integration to Outlook the booking will appear on your phone’s calendar instantly for extra peace of mind.

    Rendezvous hot desk booking software is ideal for any agile working, hot desking and hotelling environment. With this easy to use desk booking software you can easily locate and book your desk or meeting room with a desk booking app on your phone, checking in with a QR code or via an RFID card. Alternatively, you can use the sensor technology of the hot desk booking app to locate a desk using digital signage. The Rendezvous hot desk scheduling software is considered the best in the market.

    It does more than this – it also helps you to fully utilize your space. By improving overall desk usage and increasing desk ratios with hot desk management software, you can save many thousands each year on real estate. Rendezvous provides robust hot desking software solutions for your needs. Want to find out more? Check out the ROI calculator of the hot desking software to see how much you can save.

    With the help of desk booking solutions like Rendezvous by NFS, your agile workers can locate and book their desk or meeting room using an app on their phone, checking in with a QR code when they arrive or tapping an RFID-enabled reader on a desk panel such as the Embrava range. The new floorplan module as part of our mobile hot desk booking software app makes it super easy to book a desk and with find a colleague features the hot desk booking software helps them to collaborate and bounce new ideas off each other.

    Your agile workforce can use desk booking solutions like Rendezvous by NFS to spot and book the desk they need through an app on their phone. Using pre-defined business rules unclaimed desks are automatically released to be booked again thus reducing the cost and frustration of desk no shows. Our hot desk booking software solutions are flexible enough to work with any style of agile working. So, if you are looking for a hot desk booking software or a hotelling desk reservation system we have you covered.

    Desk booking solutions like Rendezvous Workspace by NFS, a hot desk software, gives your agile workforce booking capabilities through a hoteling desk reservation system. This hot desk booking system also addresses issues useful real-time reports into actual workspace and desk utilization. By increasing desk ratios on the hot desk booking app even only slightly you can make dramatic savings on real estate. Check out the ROI calculator of the hotdesk booking system to see how much you can save. Rendezvous is one of the best hot desk booking software in the market.

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