Serving 180+ customers
across 40 countries
Our market-leading meeting room booking software solution, Rendezvous, enables your organization to significantly enhance your employee’s ability to find, reserve, and book the most appropriate meeting room for their needs.
It also enables the reserving or booking of required resources, including catering, AV, video conferencing equipment and even parking at every location.
Incredibly simple to use, a mobile-first experience, with an Open API integration with existing workplace technology, which also embeds seamlessly with Outlook, Teams, and calendars. The Rendezvous platform streamlines the management of shared seating, conferencing, room scheduling as well as desk and meeting room bookings – even across multiple locations and time zones.
Why Choose Rendezvous Software?
- The highest rated Resource Scheduling Applications Provider on Gartner Peer Insights
- Utelogy, GPA, Korbyt, CISCO, Crestron & Microsoft Gold Partner
- Supports Room and Desk Booking, Visitor Management, Occupancy Sensors and IOT, Agile Working, Access Control, Building Management and Conference Management
- Fosters multi-location meetings and collaboration, even across different time zones
- Nearly 30 years of experience helping enterprises reduce costs by enhanced space and corporate real estate management, reducing carbon emissions and contributing to their ESG goals
Recognized by Gartner in five of its reports, including “Workplace Experience Applications”, “Digital Workplace Applications”, and “Digital Workplace Transformation”, as well as being a representative vendor in the Gartner Market Guide for Workplace Experience Applications,our meeting room booking tool allows individuals or organizations to reserve and manage meeting rooms or spaces for various purposes, such as meetings, presentations, conferences, workshops, and other internal events.
Booking systems help businesses, educational institutions, and other organizations streamline the process of scheduling and managing meeting spaces. A robust meeting room booking software tool like Rendezvous streamlines the scheduling process, reduces conflicts, and enhances overall productivity by ensuring that meeting spaces are used efficiently and effectively.
Read our excellent client reviews on Gartner
Peer Insights
“Top notch organization with great customer focus” – US Enterprise Insurance Industry
“Excellent, simple to use desk booking app, implemented quickly and seamlessly” – US Services Industry
The Rendezvous software platform enables organizations to embrace hybrid working, delivering greater productivity and reducing empty corporate meeting rooms
Collaboration space
With many workplaces now committed to flexible and remote working for staff, meeting rooms are being repurposed as collaboration and networking spaces with support from Rendezvous. When your staff do come to the office, every moment needs to be productive.
Hybrid meetings
Everyone has become so accustomed to online meetings that they are now an embedded element of workplace culture. Today’s most successful meetings use video conference room booking software to enable in-person and online attendees to collaborate and contribute with equal ease.
Productivity and wellbeing
Workplace leaders are taking a more empathic and holistic approach to ensure their people are healthy and productive. Enabling great meetings with Rendezvous contributed hugely to creating a highly functioning and happy working environment.
Transform your workplace with Rendezvous integrated digital technology
Discover how the Rendezvous meeting room booking system delivers agile hybrid working and an enhanced digital employee experience
Check out the infographics below to find out how easy it is to plan even the busiest day in the office and how our video conference booking software helps to create a great digital employee experience.
Rendezvous Software Benefits: Effortless meeting room reservations, scheduling, management and booking
01You book meetings more easily
With the Rendezvous room scheduling system, you use an app on your mobile device to choose and book your ideal meeting spaces, even in multiple locations, using easy-to-view graphical floorplans.
You then invite your colleagues to the meeting in the same transaction and also book catering, AV, and video conferencing equipment at every location – even parking if you need it. There’s no need to contact each location or send individual invitations – the meeting room booking system does it all.
It means that the Rendezvous video conference booking platform is ideal for creating hybrid working meetings where attendees are in person and virtual, which can be tricky if you are organizing them manually. Our meeting booking system also keeps an up-to-date inventory of equipment, so meetings never fail due to missing equipment.
02Your notifications are automatic
If any details of the meeting change, the Rendezvous software solution informs everyone automatically – If times or dates change, the meeting room system relieves the organizer of the burden of informing each attendee, emailing notifications to keep them up to date.
The system even communicates with the catering staff, which helps reduce food waste if numbers change, and with the cleaning teams who need to set up and take down the spaces for the meeting.
The Rendezvous room scheduling system also puts automation to work to enhance your workspace utilization by automatically releasing meeting rooms back into availability if they are not used as booked.
Our market leading room booking software platform provides comprehensive reports and analytics produced by the system software to show how space is being used across your corporate real estate, which allows workplace leaders to make well-supported planning decisions.
03Everything is integrated
Rendezvous software takes an API-first approach, which enables it to integrate perfectly with other important workplace technologies.
For instance, the software platform integrates fully with Outlook and Office 365 (NFS is a Microsoft Gold Partner) – meetings go automatically into your diary. Occupancy sensors in meeting room booking systems help you keep track of people’s density and make sure the correct number of attendees are in a room, and Zoom/Microsoft Teams integrations make video conferences easy.
Rendezvous also works hand in hand with digital signage, so you can see at a glance from a panel outside the door if and when a room is available. In-room panels allow attendees to make changes, such as extending an overrunning meeting’s time or ordering extra catering.
04Your visitors feel like VIPs
It is important to welcome visitors to your business or corporate premises for meetings safely and securely, and the Rendezvous booking platform makes that simple.
Invitees can be sent pre-visit questionnaires to fill in, and both visitors and members of staff receive QR codes from the meeting room software so they can check in and out contactless.
On arrival, data pre-captured by room booking systems allows your receptionists to welcome each guest personally and make them feel like a VIP – and digital signage integrated with the software provides easy wayfinding so they reach their destination effortlessly.
Rendezvous is the best room booking software or boardroom booking software in the market as it also keeps track of people density across your corporate or enterprise real estate via integration with occupancy sensors to ensure the safety of the working environment.
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