Stay updated and organize meetings on the go from your Outlook calendar using a meeting room booking system that is integrated with MS Outlook. The meeting room booking system Outlook helps business owners, staff, and managers to facilitate the one productive activity that nurtures employee productivity, i.e., meetings.
Businesses in today’s world cannot function without the help of technology that makes processes efficient. Holding meetings, keeping track of attendees, facilitating necessary resources, and managing spaces are major parts of encouraging employee collaboration and teamwork. Among the numerous tasks in the workplace, managing meetings can be arduous, especially when there are rescheduling and space constraints.
Rendezvous meeting room booking system Outlook was created using an API-first methodology, allowing seamless integration with other office hardware and software solutions. It can fully connect with Office 365, Outlook, and other video conferencing platforms like Zoom and Microsoft Teams. This is very useful for a hybrid work environment.
The meeting room booking system Outlook works in integration with digital signage, which informs users of the availability of the meeting room from outside the door. While a meeting is taking place, attendees can make modifications and add other services like AV, catering, etc., via digital signage in panels.
Rendezvous meeting room booking system Outlook is a user-friendly software allowing users to manage their meeting calendar tasks via mobile, tablet, and laptop-based handheld devices. The software accelerates the process by which staff can reserve meeting rooms after viewing the available, freed-up, and occupied spaces. Additionally, it makes it possible for hybrid working meetings, which can be challenging to set up manually, and allow attendees to join virtually or in person. By sending email invitations through the mobile application, managers and employees can invite coworkers to the scheduled meetings.
A significant part of conducting meetings is having a clear picture of understanding the availability of meeting space at a given time. The meeting room booking system connected with Outlook offers a real-time view and reports of the office spaces with simple-to-see graphical floor plans, which helps to allocate slots without any hassles. Even if a meeting gets rescheduled or canceled, it can be assigned to the bookings on the waiting list, so there is no time or space wasted. It reduces the waiting time of staff and reduces no-shows by reallocating release spaces quickly. Real-time reports offered by the software help to save time by automating meeting reminders, change notifications, cancellation notices, and service alerts.
Rendezvous meeting room booking system Outlook automatically ensures that scheduled meetings are added to your calendar. The system sends out automatic notifications to the staff whenever the meeting details are modified and ensures that all attendees are informed if a scheduled meeting is canceled or rescheduled.
The Rendezvous meeting room manager tool handles attendance notifications for scheduled changes. The majority of your staff’s time can be focused on more critical activities thanks to the features of the meeting room booking system Outlook. The attendees are automatically notified via email notifications if the schedule is altered. The system’s occupancy sensors track attendees and ensure the correct number of people in each space.
With several meeting room reservation systems available for your consideration, most of your time should go into selecting the meeting room software that best meets your particular business requirements. All the tools a business would require to automate the chores and procedures involved with meetings are built into the Rendezvous meeting room software. Your staff can quickly schedule meetings, invite coworkers, organize presentations, and other activities seamlessly with Rendezvous by NFS.
