Due to the widespread nature of hybrid working, many complicated issues arise in the workplace related to organization management. Having an effective workspace management solution can help businesses handle the tide at work at the right time to keep operations and efficiency at an optimal level. A room booking software can be a solution that can help companies to streamline the work environment seamlessly. Rendezvous ensures to be that guide for the companies with its best desk booking system to help them manage the workplace with this new era of hybrid working.
Hot desk booking software is a customized method for choosing, reserving, and leaving desks. Businesses can use the programme to maximize desk utilization so that there is no confusion when the employees reach the workplace. Moreover, if there are any difficulties in finding a desk for work or rooms for meetings, the hot desk booking system can be the perfect solution that can help in resolving the issue. With just a click of a button, one can find the availability of rooms and desks, and book them accordingly. The following showcases how desk booking software helps handle the new hybrid workspace environment.
Establish A Desk Meeting Room For Seamless Collaboration
With the hybrid working model in the picture, the employees frequently visit the workplace to participate in critical conferences, meet with clients, or engage with coworkers on other projects. However, they would not have a permanent desk in the office just for their occasional visitation to the company. So, the employees would need a meeting room and a workstation when they arrive at the workplace. Thanks to the best desk booking system of Rendezvous, it allows the employees to book a workstation and a meeting room after finding out about the availability of the attendees through the Outlook calendar. This way, time is saved in meeting preparation, and more focus is provided for the business.
Touchless Booking Options
Assuring employees of a clean and secure area to work in when they come to the workplace is crucial. The emotional impact of lockdown and people’s fear have completely taken over their minds. In such circumstances, booking a meeting room in person is always out of the question. So, Rendezvous offers the best desk booking system that can help them book rooms and desks without making contact with anyone right from their location. The desk booking software of Rendezvous sends a QR or RFID code whenever users reserve a hot desk that allows them to sign into and out of the desk without making contact.
Utilize The Space Effectively With Space Utilization Metrics
Employee satisfaction with the workplace environment is an ideal workplace management system. The employees would enjoy coming to work when they know they have a workspace available anytime they need. Deep familiarity with the requirements of the employees and the number of workstations you require is crucial for an effective hot desking approach. Rendezvous’s best desk booking system checks on the work schedules and requirements with real-time information and evaluation using the software. Moreover, it also makes plans for upcoming development using the data available. This real-time data and the graphical floor plan helps in revamping the entire working system and shows the availability so that the reservations can be made accordingly.
Seamless Navigation And Wayfinding System
Whenever an employee arrives at the office after a long break, so many things would have changed in the workspace environment. Also, new employees and guests would find it challenging to find their way to the conference room. Wayfinding or digital signage is the right feature to help them navigate their workplace. This feature notifies in real-time about the important information related to the team or the company. Moreover, with the integration of Wayfinding, meeting with colleagues from other departments becomes easier as it helps keep track of their schedules so that a meeting can be booked with them. Wayfinding also provides complete detail of the people either working or attending the meetings. This way, utilizing the available space becomes easier.
Flexibility has become the key to the hybrid working model. The necessary tools must be available to guarantee that hybrid working goes effectively as businesses learn how to deal with the new workplace environment of flexible schedules. Although the idea of desk booking software is not novel, it is recognised as an essential tool for improving staff wellbeing and ensuring efficient office administration today. Rendezvous offers the best desk booking system to help companies accommodate everything they need regarding the hybrid workplace model.