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5 Ways to Enhance Video Conference Booking With a Meeting Room System

HomeResourcesBlog5 Ways to Enhance Video Conference Booking With a Meeting Room System
5 Ways to Enhance Video Conference Booking With a Meeting Room System
Meeting Room Booking System: An Overview
Smart Meeting Room Booking System With Video Conferencing Facility
Integrated System for Audio-Visual Equipment and Video Conferencing Aids
How Calendar Integration Helps In Video Conferencing
Accessible Booking Facilities For Multi-Location Businesses

Businesses need an organized method of working to juggle between multiple tasks every day. Automation and cloud storage has enhanced the way in which staff collaborate . Teamwork and collaboration helps everyone to spread their businesses globally by including diversity in labor and skills. Implementing a hybrid workplace supported by new software and IT innovations adds to the benefit of businesses to expand globally..

The online work culture has necessitated the need for embedded workplaces that facilitate both their remote and hybrid work activities. For an efficient office management system, meeting room booking software is much needed in coordinating meetings and booking rooms. Rendezvous’ is one of the best meeting room booking software with intrinsic features and options for users to operate based on their requirements. Read on!

Meeting Room Booking System: An Overview

 
Meetings have a lot of prominence in workplaces and in this digital era, most businesses strive to provide for their employees everything necessary to handle them methodically. A meeting room booking software assists staff to connect with their coworkers and clients worldwide. Investing in the required digital tools and technology is inevitable, as it is the best way to share resources, information, and increase your sales.

A meeting room booking system is ideal for businesses looking to increase their revenue and improve their operations. One of the prime advantages of installing the booking software is that there will be no more waiting times or hassles in managing spaces. Organize meetings, events, and even small gatherings by ensuring that no one will miss out on any meetings or spaces left to be used. Without an organized system, the business will suffer from improper space utilization, miscommunication, wastage of time and resources.

Smart Meeting Room Booking System With Video Conferencing Facility

 
While many meeting room booking systems are out there for you to choose from, the majority of effort lies in finding the right meeting room software that suits your unique business needs. Rendezvous meeting room software is integrated with all the features a business would need to automate the tasks and operations associated with meetings. Staff can coordinate various activities like fixing meetings, inviting coworkers, presentations and so on without any delays.

Rendezvous’ easy-to-use meeting room management system also allows users to manage their meeting calendar via handheld devices like mobile phones, tablets, and laptops. The application streamlines how employees reserve the meeting spaces after viewing the empty, released, and occupied spaces. It also facilitates hybrid working meetings where attendees can be present for the meeting in person or virtual, which can be complicated if you are organizing them manually.

Implement the Rendezvous’s meeting room booking system to get a real-time view and reports of the office spaces with easy-to-view graphical floor plans. Managers and staff can also easily invite colleagues to the booked meetings by sending email invites through the mobile application.

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Integrated System for Audio-Visual Equipment and Video Conferencing Aids

 
Rendezvous meeting room software is designed with an API-first approach, enabling it to be integrated seamlessly with other workplace technologies and hardware. For instance, it can integrate fully with Outlook, Office 365, and other video conferencing tools like Zoom and Microsoft Teams.

The meeting room booking software is also well-integrated with digital signage, which lets the user know from outside the door if the meeting room is available or not. Digital signage in panels allows attendees to make changes and add additional services like AV, catering, etc, while a meeting is in progress.

How Calendar Integration Helps In Video Conferencing

 
Rendezvous meeting room booking system ensures that the booked meetings go automatically into your diary. Automatic notifications from the system inform the staff whenever the meeting details are changed to make sure everyone is informed if a meeting is canceled or if the time of the meetings changes.

The Rendezvous meeting room manager tool takes care of informing attendees about schedule changes to a booked meeting. This meeting room booking system frees up most of your staff’s time to focus on more meaningful tasks. If there are any changes in the schedule, the attendees are notified via email alerts automatically. Occupancy sensors within the system track the number of attendees and ensure the correct number of attendees are in a room.

Accessible Booking Facilities For Multi-Location Businesses

 
Rendezvous meeting room booking software lets you manage meeting spaces even across several locations with just a few clicks or swipes. With workplaces committed to implementing flexible working for staff, meeting room booking software serves the purpose for collaborative workspace and networking spaces through automations. Install one for your business to make it easy for your staff to collaborate and contribute effectively.