Contemporary organizations are dynamic and agile. Offices and employees are located in different countries and time zones, and technology is at the forefront of daily business operations. Meetings are conducted over video conferencing as well as in-person. As these hybrid working practices become more prevalent, you need to assess if your organization is ready to embrace change. Effective space utilization, visitor management and real-time visibility of room availability are just some of the essential features you need. Let us take a look at six key benefits of a meeting room booking system for 2021 and how it can transform your workplace.
1. A Unified System
Organizing and managing meetings requires a lot of work and time. With the help of software, however, one can eliminate manual processes and save valuable time and effort. An efficient meeting room booking system for 2021 can not only take care of the booking process but also handle other operations such as visitor management, third-party vendor management (caterers, etc.), audio-visual equipment management, among others. Access all relevant information on a single dashboard.
2. Simplified Booking Process
Meeting room software allows your employees to book office space with just a few clicks. They can see which desk, workstation or room is available and accordingly make the reservation. With the mobile application, they can book a meeting room on the go. When changes are made,
notifications are sent to all stakeholders automatically, making the entire process effortless. It makes meetings perfect and prevents no-shows or double bookings.
3. Greater Efficiency
The best meeting room booking system for 2021 helps reduce workplace conflicts. Features such as digital signage and wayfinding ensure that your employees and visitors can locate rooms without any confusion. Since the necessary information about meetings, conferences, visitors, and vendors are shared automatically, everyone is always on the same page.
4. Effective Employee Management
Employee welfare is of utmost importance to any organisation. With the help of a competent meeting room booking system for 2021, you can ensure that employees are able to work productively. The system can be configured so that certain spaces are only reserved for specific
teams or occasions. You can also define the office layout to enable maximum productivity. This brings us to the next point.
5. Perfect Employee Collaboration
Collaboration is an essential factor for encouraging innovation at work. Meeting room software facilitates video conferencing across locations and time zones. Not only can your employees work together in the office, but they can also collaborate with their colleagues in other cities or countries. The software can also be integrated with Outlook and Office 365, enabling direct communication in an instant.
6. Optimal Space Utilization
Meeting room software helps you make the most of your workspace by providing real-time data which can be used for examining how much time and space is being utilized. These real-time insightful data reports can be used for developing business strategies. You can ensure that your real estate costs are optimal and set up a maximum occupancy rate for your office.
Choose Rendezvous to Transform Your Office
Rendezvous meeting room booking software is widely used by organizations worldwide. It comes with fantastic features such as a mobile application, easy to use dashboard, seamless booking system, wayfinding capabilities, sensors to monitor real-time usage, hot
desking, and so much more. You no longer need to worry about double booking, no-shows at meetings, and wastage of office space. Rendezvous is one of the best meeting room booking systems for 2021. Learn how you can transform your office into an agile workspace. Consult with us today.