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Creating an Optimal Workplace Strategy

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HomeResourcesBlogCreating an Optimal Workplace Strategy

The world of work has undergone a massive transformation in recent years owing to the rise in globalization and the emergence of new technologies. Organizations have realized the power of people and how investing in employees’ wellbeing and development can drive business growth rapidly. Technology and innovation form the backbone of a successful business, and deploying these tools wisely can differentiate a company from the competition.

Boundaries are fading with many employees opting to work from home. In such scenarios, organizations need to adapt to the changing demands of people and keep up with industry requirements to support remote working, flexible working hours, and setting up smart desks within the office itself to enable a conducive work environment.

What are the Challenges Faced by Organizations and their Employees?

Today, companies are seeing a significant shift in roles and responsibilities, tools and technologies, which have critical implications for the modern business environment. Here are a few issues that companies are grappling with in the digital era –

1. Inadequate Systems, Digital Devices & Tools

A recent survey conducted by Deloitte stated that 42% of surveyed employees mentioned that their company did not provide any equipment or device that would allow them to work in a remote location. Keeping the workforce from staying connected with other employees can hamper productivity. Another problem faced by employees is the lack of collaboration due to limited access to networking tools, inadequate systems and poor security. It is vital to provide necessary access to the tools that are relevant to the employees/teams.

2. Inadequate Guidelines on Flexible Working

Remote working has gained a lot of importance and attention in recent years due to the emergence of the pandemic. However, the lack of clarity in defining the guidelines for high efficiency in the workplace has created several challenges for organizations. Flexible working hours must not be exploited by employees, rather utilized by them in a smart way. The workplace culture, timings, targets, reporting, processes, etc., must be clearly outlined for employees to understand and follow diligently.

Workplace Transformation Through Hybrid Work Environments

Having understood the challenges, it is time to identify possible solutions to address them. Successful workplace transformation can be achieved with the integration of the physical workplace, talent, and technology like room booking software.

1. Support Your Staff with an Appropriate Organizational Structure

A thorough understanding of the company culture and the organizational structure can empower employees to align their goals and strategies with the larger business objectives. Whether it is the best practice to be followed during physical or remote working environments, company policies regarding working hours or holidays, or the process to be followed while sending out an email to a client – there must be complete clarity.

2. Physical & Remote Workplaces Should Be Able to Support Flexibility

Certain job roles demand a quiet atmosphere for high efficiency, while some others require a more interactive environment with multiple brainstorming sessions for better productivity. In such cases, companies must be equipped to support flexible workspaces rather than fixed desks. In the modern workplace, not every employee is required to work from the office every day. Dedicating fixed desks to such employees can be a waste of space and money. Thus, companies should look for tools like room booking software to support flexible working models in order to optimize space, cost, effort and productivity.

3. Implement Technology to Support Flexible Working

Hybrid work environments require the sensible deployment of technology to enhance productivity, promote collaboration and deliver rewarding experiences. Employees must have access to secure systems like laptops and phones along with collaborative tools and platforms with proper chat functionalities. Advanced technologies like IoT can be utilized to learn the desk occupancy rate, meeting room booking schedules, etc. Innovative techniques using technology can assist employers in laying down appropriate data protection rights, effective building management, and optimization of cost and resources, among other benefits.

Benefits of Room Booking Software

A hybrid work environment calls for a structured approach in terms of understanding the usage of different rooms in an office and booking the right room for the right purpose. A robust room booking software can provide valuable insights into the availability of space, usage of specific rooms, and booking patterns based on the number of people coming to the office on a particular day. This can facilitate optimized usage of space and save significant costs for companies as they can book rooms in a planned and efficient manner.

Why Rendezvous?

Rendezvous’s room booking software enables smart workspace management with advanced features that can simplify room bookings, manage room utilization and support hybrid work cultures effectively. The experience, expertise and excellence that Rendezvous brings to the table can elevate the productivity of employees and accelerate business growth seamlessly.