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Manage your conference rooms and venues to perfection

HomeConference room venue management software

Serving 1800+ customers
across 40 countries

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How to streamline your venue management

Rendezvous Events is the fully-integrated venue management software that’s helping venues across India and the rest of the world to streamline operations, increase sales and organize their financial transactions so staff have time to focus on customer service and revenue generation.

Rendezvous conference room management software and event planning software does it all. It integrates with Microsoft Dynamics CRM for targeted, effective marketing, creates accurate billing, and uses a graphical diary with automatic updates to bring improved efficiency to booking and organizing events.

Rendezvous venue management software handles all the admin effortlessly, and its waitlist feature means you never need to turn customers away or struggle to achieve full occupancy.

Rendezvous venue management system gives you:

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Online portal
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Mobile interface for show arounds
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Graphical diary
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Integrated sales and CRM
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Outlook integration
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Accurate billing
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Room panel integration
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Business intelligence
Discover more about the big benefits Rendezvous venue management delivers to your organization
Download Brochure
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Improve your events, operations and sales – here’s how Rendezvous Events delivers

Rendezvous Events conference management system is the fully-integrated solution that streamlines your operations. This leading system, including conference room management software, organizes your entire business from the initial online booking and enquiry handling to the final accurate bill.

Rendezvous venue booking system features automation that removes admin so your people can focus on great customer service and organizing well-managed events. And Rendezvous Events’ conference management system has the power to integrate with your Outlook for diary, your CRM and your accounts system. It’s an approach that has made Rendezvous conference management system one of the most popular on the market.

What Rendezvous Events does for you

The Rendezvous conference management system makes the job of venue professionals easy no matter what their role:

Venue Managers: You can view your venue’s performance in real time with this conference management system’s incredibly comprehensive reporting and analysis. The venue management app tracks how you are using your space, allows you to view revenue on the books, invoiced and forecast, and analyze the quality of events and the rates they get. The conference room management software provides utilization data, and Business intelligence helps you make informed decisions.

Event Co-ordinators: Manage spaces and diary availability easily with Outlook integration. This event management software produces quotes in a few minutes, and you can forget spreadsheets; Rendezvous’ useful function sheets are automatically updated with any changes – no more human error. Rendezvous events management software automatically creates BEOs so even complex events run without a hitch.

Sales Executives: You’ll never miss a lead or forget a follow-up with Rendezvous, because the conference room management system provides automated prompts. The event planning software’s mobile interface creates brilliant client show-rounds, and easy-to-view diary makes it scheduling bookings simple.

Sales Managers: The Rendezvous conference management system allows clients to book online, and it boosts sales thanks to integration with Microsoft Dynamics CRM. You gain a full overview of how your team is performing, and you can set task reminders. Once the event is over, the event planning software gives you confidence that clients are billed fully and accurately.

Head of IT:On-premise and fully hosted versions of Rendezvous Events venue management solution are available, with cloud capability by Microsoft Azure. The conference management system’s rich API is designed to integrate fully with your internal systems, website, AV and digital signage, CRM and point of sale.

Business features (2)

Business features

Rendezvous Events reduces operating costs with streamlined processes, better business insight, more web bookings and easy-access cloud-based solutions.

How to boost your venues business with technology

SalesCRM icon

Sales/CRM

Operational efficiency

Operational efficiency

Online portal

Online portal

Business intelligence

Business intelligence

Dashboards

Dashboards

Technology features

Rendezvous Events’ modern API integrates fully with leading technologies including room panels and accounting systems, and its cloud-based option keeps deployment costs low.

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Cloud option

Desk Booking Software

Mobile

user-friendly

User-friendly interface

Desk Booking Software

Outlook integration

business-insights

Business insight

sales-crm-white

Sales/CRM

Technology features

Rendezvous Events management software’s modern API integrates fully with leading technologies including room panels and accounting systems, and its cloud-based option keeps deployment costs low.

Outlook integration

Outlook integration

Rendezvous venue management software is tightly integrated with Outlook so communications between meeting hosts and service providers such as AV and catering are always up to date - even last minute changes are professionally managed.
SalesCRM

Sales/CRM

Rendezvous event venue management software is fully integrated with Microsoft Dynamics to provide a fully featured sales and marketing machine. Integration with the Rendezvous diary means you check live availability straight from Dynamics as well as enjoying all the benefits of a leading sales and marketing solution
Cloud option

Cloud option

Available as a hosted option, Rendezvous venue management software is an affordable feature-rich solution that’s fully scalable, so as your business grows it is easy to add more users. With no need to install software, you will be the first to get new product features – automatically. With over 99% reliability and built on Microsoft Azure cloud technology Rendezvous will never let you down.
User-friendly interface

User-friendly interface

Our new Version 5 of the Rendezvous Events venue management software is designed to work with all browsers – Chrome, Firefox, Safari and IE. Designed by our UX (user experience) experts the solution is highly graphical and powerful, with all the features required to run a busy events business. See the interface in action - check out our short video on Version 5: Watch Version 5 video.
Business insight

Business insight

You can’t manage what you can’t measure – but that’s not a problem with the Rendezvous venue management system. It has over 200 reports as standard, plus an easy to use query tool for data analysis. Get all the information you need about room usage, sales pipeline and key customers at the touch of a button. You can even automate the reports. We’ve also developed a sophisticated dashboard reporting suite – ideal for presenting key management information to sales teams and board members, with integration to a powerful reporting engine.
Mobile

Mobile

The Rendezvous venue management solution works with all mobile operating systems - and our quick booking option simplifies booking internal meeting bookings. Customer show rounds become more engaging as you can update client requirements interactively using a tablet and our venue management app. With our Microsoft Dynamics integration you can now manage all client communications from your phone – ideal for busy sales people. Our venue management app drives flexible working for your team.

Rendezvous Events Features

Diary

Diary

Rendezvous’s advanced diary capabilities give a highly visual view of available space and make it easy to view room availability and select space.

Online portal

Online portal

Our portal provides you with cost-effective enquiry and booking capability direct from your website – even including payments if you require.

Billing

Billing

Rendezvous streamlines deposit, invoice and credit notes while at the same time dealing with contracts, function sheets, deposit requests and invoicing

Sales/CRM

Sales/CRM

Your sales team will vever miss a lead again – Rendezvous Events’ powerful database can schedule, monitor and prioritize follow-up tasks

Driving Conference Center Revenues

Driving Conference Center Revenues

Rendezvous software provides the support you need to run your events operation efficiently, to grow your mailing list, nurture every leads and maximize the loyalty of your existing clients.

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Event brochure

Don’t delay – discover more today about how easy it is to streamline your business with Rendezvous technology! Download our easy-to-read brochure now.

Download

Case Study

Case Study

It’s your number one aim to manage events with top-notch efficiency and professionalism while maintaining a steady pipeline of business – and Rendezvous is the solution that makes it happen.

How Rendezvous is keeping a UK venue with sky-high ambitions on top of the world



 

See how the Rendezvous venue management system helped the prestigious Union Club manage the complete event management process from initial enquiry to the production of contracts, proposals and invoices – watch our video.

What our clients say

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"Rendezvous has made a huge difference to our operations and we enjoy using the system. It suits our needs perfectly as we use the event booking software to handle inquiries to ensure that none are overlooked."

Patti Stowers

Owner/Operator, Oasis Events

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“The system has enabled us to multi-task. As a small team, this is brilliant as it allows us to jump from one project to another, whether it’s checking availability of a room, or checking a contract for a client or even issuing an invoice, the system has worked really well for us.”

Sophie Shepherd

Sales Manager, British Airways i360

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“This is a business in which it pays to be proactive, and with Rendezvous behind us, our staff are freed up to spend less time on paperwork and more time with customers.”

Alexandra McIlquham-Jones

Conference and Events Manager, Cardiff City Hall and Cardiff Castle



 

See how the Rendezvous venue management system helped the prestigious Union Club manage the complete event management process from initial enquiry to the production of contracts, proposals and invoices – watch our video.

What our clients say

quote

"Rendezvous has made a huge difference to our operations and we enjoy using the system. It suits our needs perfectly as we use the event booking software to handle inquiries to ensure that none are overlooked."

Patti Stowers

Owner/Operator, Oasis Events

quote

“The system has enabled us to multi-task. As a small team, this is brilliant as it allows us to jump from one project to another, whether it’s checking availability of a room, or checking a contract for a client or even issuing an invoice, the system has worked really well for us.”

Sophie Shepherd

Sales Manager, British Airways i360

quote

“This is a business in which it pays to be proactive, and with Rendezvous behind us, our staff are freed up to spend less time on paperwork and more time with customers.”

Alexandra McIlquham-Jones

Conference and Events Manager, Cardiff City Hall and Cardiff Castle

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