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A Connected Workspace Utilizing A Conference Room Management System

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Conference Room Management System

Executive summary

Real-time View Of Available Conference Rooms
Integration With Digital Signage
Ensure Maximized Return On Investment
Rendezvous Open API Development Facility

Thanks to hybrid working arranging meetings has become more challenging.ou need multiple things to fall in place, from setting the necessary equipment and furniture to scheduling the room, sharing the location, arranging VC equipment, and keeping everyone in the loop if there is any change. Reduce the manual workload through a conference room management system. This software helps you have everything you need at your fingertips through a tap of a button on a mobile app.

Transparency and visibility are two things that the upcoming workforce needs in this day and age. Managing a conference room is also about understanding your workplace needs, connecting with relevant stakeholders for booking the workplace, and taking a step towards a better workplace. Understand how the conference room management system helps to secure a workspace to a conference room and facilitates a seamless collaboration.

Real-time View Of Available Conference Rooms


A conference room management system helps determine if the room is available whenever needed. Brainstorming and planning happen only when there is the freedom to find the right space that can facilitate teams across the board. A meeting room is a smaller confined space compared to a larger conference room. A view of the schedules in which the place is booked, and the expected guests at the venue means that you have control over planning which part of the day you can have the conference. With the help of a function sheet, make last-minute decisions and changes to keep everyone involved on the same page.

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Integration With Digital Signage


Digital signage revitalizes a conference room management system with a broad range of applications. From enabling the employees to book a meeting with a couple of touches to guiding guests to the right place, a digital signage system helps streamline the processes with ease at the center of priorities. Through digital signage, you can extend the meeting if no one is expected in the next time slot from within the room. Conference rooms expect many guests outside the workplace where the event is hosted; a digital signage system makes a difference through the touch-free check-in and check-out possible. Rendezvous integrates a range of e-signage hardware for visibility in conference rooms, including Android, Windows, iOS, kiosk, and reception signage.

Ensure Maximized Return On Investment


Along with knowing where the conference room is, a system like this helps in knowing how many people attended through integrated occupancy sensors that capture data on utilization. As the transition from a complete work-from-home structure goes back to the balancing act of work from home and the office, software that can help manage both is a need of the hour. A conference room management system makes it easier to get the place you need for the collaboration that drives the company forward. By utilizing the space only when you see the need for it, you can get the most out of optimizing the workspace to follow the need-want-get pattern. Better utilization of space means better investment in the kind of spaces your employees need.

Rendezvous Open API Development Facility


Customize the application to your needs by capturing the information through motion sensors. Analyze the availability patterns of desks, car parking, and hoteling through the conference room management system. The Open API is designed to solve queries regarding the duration, timing, location, and capacity of the conference to keep the guests informed on all the updates regarding the event. The API can integrate a wide range of digital signage offerings- like room panels, AV systems, and desk panels, and enhances the ecosystem by providing a seamless flow to your operations.